Executive Assistant
Key Responsibilities
Manage calendars, scheduling, and meeting coordination
Assist with email management and communication follow-up
Help build and organize client proposals using Qwilr
Learn and help maintain workflows, documentation, and systems inside Notion
Assist in creating and organizing marketing collateral and branded materials
Help manage and schedule social media content across platforms
Track projects, tasks, and action items to ensure follow-through
Organize digital files and operational processes
Assist with onboarding documents, SOPs, and internal systems
Support leadership with general administrative and operational tasks
Take meeting notes and assist with implementation of next steps
Qualifications
Strong organizational and communication skills
High attention to detail and follow-through
Ability to work independently and manage priorities remotely
Comfortable learning new software and systems quickly
Positive attitude with a willingness to adapt and grow
Experience with Google Workspace, Microsoft Office, Slack, Canva, or project management tools preferred
Familiarity with social media platforms and content scheduling is a plus
Previous administrative experience is helpful but not required
Preferred Traits
Self-starter who takes initiative
Problem solver with strong common sense
Dependable and consistent
Comfortable in a fast-moving environment
Strong written communication skills
Interested in growing professionally over time
Position Details
Remote position
Part-time hours with flexible scheduling
Hourly compensation based on experience
Opportunity for expanded responsibilities and long-term growth
Growth Opportunities
This role has the potential to expand into additional responsibilities based on skillset and interest, including:
Office administration and operational coordination
Client communication support
Basic bookkeeping and accounting assistance
Invoice tracking and expense organization
Process management and internal reporting
Expanded marketing coordination and content management
Apply To This Job
Manage calendars, scheduling, and meeting coordination
Assist with email management and communication follow-up
Help build and organize client proposals using Qwilr
Learn and help maintain workflows, documentation, and systems inside Notion
Assist in creating and organizing marketing collateral and branded materials
Help manage and schedule social media content across platforms
Track projects, tasks, and action items to ensure follow-through
Organize digital files and operational processes
Assist with onboarding documents, SOPs, and internal systems
Support leadership with general administrative and operational tasks
Take meeting notes and assist with implementation of next steps
Qualifications
Strong organizational and communication skills
High attention to detail and follow-through
Ability to work independently and manage priorities remotely
Comfortable learning new software and systems quickly
Positive attitude with a willingness to adapt and grow
Experience with Google Workspace, Microsoft Office, Slack, Canva, or project management tools preferred
Familiarity with social media platforms and content scheduling is a plus
Previous administrative experience is helpful but not required
Preferred Traits
Self-starter who takes initiative
Problem solver with strong common sense
Dependable and consistent
Comfortable in a fast-moving environment
Strong written communication skills
Interested in growing professionally over time
Position Details
Remote position
Part-time hours with flexible scheduling
Hourly compensation based on experience
Opportunity for expanded responsibilities and long-term growth
Growth Opportunities
This role has the potential to expand into additional responsibilities based on skillset and interest, including:
Office administration and operational coordination
Client communication support
Basic bookkeeping and accounting assistance
Invoice tracking and expense organization
Process management and internal reporting
Expanded marketing coordination and content management
Apply To This Job