Executive Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a growing flooring and remodeling company focused on improving operational efficiency, customer communication, scheduling, and internal organization as the business continues scaling. Leadership is seeking a highly proactive Executive Assistant capable of helping manage day-to-day operations, communication, scheduling, and administrative coordination across the business.

Location
Fully Remote | 9 AM - 5 PM EST

Role Overview
The Executive Assistant will serve as a key support partner to leadership, helping manage schedules, follow-ups, customer communication, operational coordination, and administrative workflows.
This role requires someone highly organized, detail-oriented, proactive, and capable of staying on top of multiple moving pieces without constant oversight. The ideal candidate can anticipate needs, create structure, maintain organization, and help leadership operate more efficiently in a fast-paced environment.

Key Responsibilities
Executive & Administrative Support
Manage calendars, scheduling, reminders, and meeting coordination

Organize inboxes and assist with follow-ups and communication management

Help prioritize tasks and maintain day-to-day organization

Assist with administrative support, documentation, and reporting

Operations & Coordination
Coordinate schedules, appointments, and operational workflows

Help track projects, timelines, and pending tasks

Communicate with customers, vendors, subcontractors, and internal teams

Assist with operational organization and process management

CRM & System Management
Maintain accurate records within Odoo and internal systems

Assist with customer records, invoicing coordination, and workflow tracking

Help ensure operational systems remain organized and updated

Customer Communication
Follow up with customers regarding scheduling and project updates

Maintain professional communication and responsiveness

Help ensure customer interactions are organized and timely

Qualifications
Experience
2+ years of experience in executive assistance, administrative support, operations coordination, or similar roles

Experience supporting leadership in fast-paced business environments preferred

Experience working inside CRM or ERP systems preferred

Skills
Strong organizational and time management skills

Excellent written and verbal English communication

Strong attention to detail and follow-through

Ability to multitask and work independently

Proactive mindset with strong problem-solving abilities

Experience using Odoo, Google Workspace, QuickBooks, CRM systems, and Slack preferred

What Success Looks Like
Leadership becomes more organized and operationally efficient

Calendars, communication, and follow-ups are consistently managed

Internal workflows and systems remain organized and updated

Customer communication becomes more streamlined and responsive

Leadership spends less time managing administrative bottlenecks

Opportunity
This is an excellent opportunity to join a growing company and become a key operational support partner to leadership. The right candidate will play an important role in helping create organization, structure, and operational efficiency as the company continues scaling while working closely with leadership in a fast-paced environment.
Application Process:
To be considered for this role these steps need to be followed:
Fill in the application form

Record a video showcasing your skill sets

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