Executive Assistant

Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling growth without hiring more staff. We don’t just make software.We are on a mission to fix the broken U.S. healthcare system by helping to eliminate the massive administrative burden that is placed on our nation’s healthcare staff. We hire people from diverse backgrounds and are always looking for employees who bring fresh ideas to our space. Passion is paramount, and at Notable, you will get to work with other talented people who aim to set a new standard for innovation in healthcare.Role Summary: We are seeking a dynamic Executive Assistant to provide comprehensive support to members of our executive leadership team. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational abilities, and possesses strong business acumen. This role requires someone who can anticipate needs, manage complex calendars, and serve as a trusted partner to our leadership team while maintaining the highest level of professionalism and confidentiality.Key Responsibilities: Executive SupportProvide dedicated administrative support to multiple C-level executives, managing their daily operations and prioritiesCoordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring executives are properly prepared for each engagementHandle sensitive information and communications with discretion and professionalismArrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentationDraft and edit correspondence, presentations, and other business documentsFacilitate effective communication between executives and internal/external stakeholdersOffice ManagementSupport office operations and maintenance, ensuring a professional work environmentSupport office supplies, vendors, and service providersCoordinate office moves, renovations, or space planning as neededAssist in organizing company events, meetings, and team-building activitiesSupport onboarding processes for new executive team membersProject ManagementLead and coordinate special projects as assigned by executive teamTrack project milestones and ensure timely completion of deliverablesPrepare and distribute meeting minutes and follow up on action itemsAssist in the preparation of board meetings and executive presentationsManage expense reports and budget tracking for executive teamRequired Qualifications:5+ years of experience as an Executive Assistant, preferably supporting multiple executives; including C-suite level executivesExceptional organizational skills with demonstrated ability to manage competing prioritiesAdvanced proficiency in Google WorkspaceOutstanding written and verbal communication skillsProblem-solving mindset with strong attention to detailWhat We’re Looking For:Ability to maintain strict confidentiality and exercise discretionExcellent judgment and decision-making capabilitiesStrong interpersonal skills and professional demeanorProactive approach to anticipating needs and resolving issuesFlexibility to adapt to changing priorities and deadlinesAbility to work independently and as part of a teamOccasional early morning or evening availability requiredIn office and at event support requiredOccasional travel may be requiredFast-paced environment requiring ability to manage multiple concurrentprojectsBeware of job scam fraudsters! Our recruiters use @notablehealth.com email addresses exclusively. We do not conduct interviews via text or instant message and we do not ask candidates to download software other than Zoom, to purchase equipment through us, or to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to be me from a different domain about a job offer, please report it as potential job fraud to law enforcement and contact us here.

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