Executive Assistant

ALDI USA is a company focused on providing great deals through a dedicated team of administrative professionals. The Executive Assistant role involves providing administrative support, managing communication, and maintaining organization within the corporate environment.ResponsibilitiesProvides administrative support in a timely, professional and ethical mannerResponds to all divisional media and legal inquiries appropriately in accordance with company guidelinesCommunicates relevant information with peers and leadership allowing them to fulfill their dutiesWorks proactively to identify, investigate, and report irregularities within designated area of responsibilityConducts training and cross training of knowledge and expertise within area of responsibilityAssists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systemsMaintains employee data files, and ensures items are archived and disposed of per company guidelinesMaintains an efficient and well-organized filing system for the departmentCommunicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessaryCollaborates with divisional employee and communicates relevant information to direct leaderPerforms all assigned tasks accurately, efficiently, and in accordance with applicable policies and proceduresComplies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive informationOther duties as assignedSkillsHigh School Diploma / GED requiredA minimum of 1 year of relevant experience requiredAbility to perform duties with or without reasonable accommodationProvides administrative support in a timely, professional and ethical mannerResponds to all divisional media and legal inquiries appropriately in accordance with company guidelinesCommunicates relevant information with peers and leadership allowing them to fulfill their dutiesWorks proactively to identify, investigate, and report irregularities within designated area of responsibilityConducts training and cross training of knowledge and expertise within area of responsibilityAssists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systemsMaintains employee data files, and ensures items are archived and disposed of per company guidelinesMaintains an efficient and well-organized filing system for the departmentCommunicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessaryCollaborates with divisional employee and communicates relevant information to direct leaderPerforms all assigned tasks accurately, efficiently, and in accordance with applicable policies and proceduresComplies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive informationConsistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the roleGives attention to detail and follows instructionExcellent verbal and written communication skillsAbility to prioritize and work under strict deadlinesAbility to work both independently and within a team environmentAbility to stay organized and multi-task efficientlyAbility to keep confidentiality as neededProficient in Microsoft Office SuiteAbility to interpret and apply company policies and proceduresAbility to understand, reconcile, and substantiate balances in associated General Ledger accountsProficient in typing and data entryDisplays expense and cost control in decision-makingAssociate's Degree in Office Administration or related field preferredBenefits401(k) PlanCompany 401(k) Matching ContributionsEmployee Assistance Program (EAP)PerkSpot National Discount ProgramMedical, Prescription, Dental & Vision InsuranceGenerous Vacation Time & 7 Paid HolidaysUp to 6 Weeks Paid Parental Leave at 100% of payUp to 2 Weeks Paid Caregiver Leave at 100% of payShort and Long-Term Disability InsuranceLife, Dependent Life and AD&D InsuranceVoluntary Term Life InsuranceCompany OverviewThank you for your interest in ALDI. We are aware of attempts to deceive applicants through fraudulent websites and email domains. It was founded in 1961, and is headquartered in Batavia, Illinois, USA, with a workforce of 10001+ employees. Its website is http://www.aldi.com.Company H1B SponsorshipALDI USA has a track record of offering H1B sponsorships, with 2 in 2023, 2 in 2021, 5 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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