Executive Administrative Assistant - Vice President of Administrative Services

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Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation, Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities. At Young Life, our mission is to introduce adolescents to Jesus Christ and help them grow in their faith. We invite you to join us in this life-changing work, building relationships and creating spaces where young people feel seen, known, and loved. Essential Duties: Manage the calendar of the Vice President of Administrative Services. Determine the urgency of requests and priorities accordingly to complete tasks in a timely manner. Manage long-term view of calendars strategically by collaborating across the mission to drive efficiency and understanding executives’ priorities. Utilize strong analytical skills in a variety of time-sensitive, high-pressure situations and independently manage conflicts that arise affecting or potentially affecting the Vice President. Exercise judgment and independent initiative; handle time-sensitive matters that require concise problem-solving and confidentiality. Operate independently in absence of the supervisor, calling on staff when required; assist and advise Vice President on problems, sort correspondence, mail, and matters by order of importance and priority for immediate action upon supervisor's return Assist the Vice President in preparing for meetings. Edit reports, proposals, and presentations for the Vice President. Consult across departments as needed on strategic communications and information. Responsible for arranging Vice President’s travel arrangements, itineraries, and background materials. Maintain Vice President’s expenses and submit expense reports monthly. Office of the Vice President of Administrative Services: Manage the Vice President’s office in a proactive and professional manner. Develop a workflow for the office including timelines, office procedures, and regulations for completing what is required of the office. Maintain the operating efficiency and integrity of the office of the Vice President. Interact daily with administrators and officers at all levels at Young Life, and other external stakeholders to manage and accomplish Vice President’s objectives. Operate at a sophisticated level of independence and advance decision-making responsibility to effectively exercise excellent judgment and discretion essential to handling sensitive and confidential matters. Project Management Analyze business materials and company communications, leverage observations to inform decision- making, and execute tasks strategically for all stakeholders. Identify process improvement opportunities proactively and recommend solutions with confidence to promote operational efficiencies. Drive deadlines and deliverables while adapting to ambiguity, and changing business needs or expectations; check in with the support team to provide guidance. Provide strategic planning documents Construct and manage the budget of the Vice President. Executive Administration Manage Microsoft Outlook calendars and prepare schedules and arrangements for the vice president of Administrative Services. Organize, coordinate and prepare small events and meetings. Prepare monthly expense reports for the vice president of Administrative Services. Receive, screen and review correspondence; assign to appropriate persons for reply; draft letters and reports for supervisor’s review. Act as Content Steward for all web pages associated with Administrative Services, Risk Management and Legal. Draft minutes, maintain corporate records, draft resolutions and update the Trustee Notebook annua

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