Executive Administrative Assistant
Job Description
The Executive Administrative Assistant will provide high-level administrative support to the Executive Administration Director and SmartRent's senior executives.
Responsibilities
? Provide high-level administrative support and assistance to the Executive Administration Director and/or other assigned leadership staff.
? Act as the primary liaison between internal and external contacts when coordinating meetings and events.
? Partner closely with each executive to ensure they are well informed of upcoming commitments and responsibilities, and following up as needed.
? Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
? Respond to and resolve administrative inquiries and questions.
? Manage all activities including calendar, travel, expenses, events, including international and domestic travel, accommodations, and trip logistics.
? Communicate professionally with senior executives, investors, and clients.
? Be flexible and move from strategic to tactical tasks as requirements change.
? Build, update, manage, coordinate and edit PowerPoint presentations needed to support the executives and/or their teams.
? Provide a bridge for smooth communication between the CEO's office and internal departments and external stakeholders demonstrating leadership to maintain credibility, trust, and support with senior staff.
? Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
? Plans, coordinates, and ensures the CEO's schedule is followed and respected.
? Prepare agendas and schedules for meetings.
? Perform other duties as required.
Required Qualifications
? 5-8 years of experience as an executive assistant or directly supporting C-level staff.
? Ability to prioritize executives? priorities; able to manage multiple projects simultaneously.
? Time management and ability to meet deadlines.
? Excellent verbal and written communication skills.
? Proficient in Microsoft Office Suite or related software.
? Excellent organizational skills and attention to detail.
? Ability to work independently.
? Problem-solving and decision-making skills.
Preferred Qualifications
? Bachelor's degree and 6 years of direct experience in a fortune 5000 tech company.
? Proven experience of reporting directly to the CEO or SVP/EVP for mid-size companies.
? Proven experience as ?gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO and other executives? time.
? Proven experience of planning, coordinating, and ensuring the CEO and other executives? schedules were followed and respected.
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The Executive Administrative Assistant will provide high-level administrative support to the Executive Administration Director and SmartRent's senior executives.
Responsibilities
? Provide high-level administrative support and assistance to the Executive Administration Director and/or other assigned leadership staff.
? Act as the primary liaison between internal and external contacts when coordinating meetings and events.
? Partner closely with each executive to ensure they are well informed of upcoming commitments and responsibilities, and following up as needed.
? Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
? Respond to and resolve administrative inquiries and questions.
? Manage all activities including calendar, travel, expenses, events, including international and domestic travel, accommodations, and trip logistics.
? Communicate professionally with senior executives, investors, and clients.
? Be flexible and move from strategic to tactical tasks as requirements change.
? Build, update, manage, coordinate and edit PowerPoint presentations needed to support the executives and/or their teams.
? Provide a bridge for smooth communication between the CEO's office and internal departments and external stakeholders demonstrating leadership to maintain credibility, trust, and support with senior staff.
? Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
? Plans, coordinates, and ensures the CEO's schedule is followed and respected.
? Prepare agendas and schedules for meetings.
? Perform other duties as required.
Required Qualifications
? 5-8 years of experience as an executive assistant or directly supporting C-level staff.
? Ability to prioritize executives? priorities; able to manage multiple projects simultaneously.
? Time management and ability to meet deadlines.
? Excellent verbal and written communication skills.
? Proficient in Microsoft Office Suite or related software.
? Excellent organizational skills and attention to detail.
? Ability to work independently.
? Problem-solving and decision-making skills.
Preferred Qualifications
? Bachelor's degree and 6 years of direct experience in a fortune 5000 tech company.
? Proven experience of reporting directly to the CEO or SVP/EVP for mid-size companies.
? Proven experience as ?gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO and other executives? time.
? Proven experience of planning, coordinating, and ensuring the CEO and other executives? schedules were followed and respected.
#LI-Onsite
Apply Now