Event Coordinator - (TEMP) - (REMOTE)
What you will do:
As an eXp Event Coordinator, you will help bring corporate events and experiences to life for one of the real estate industry’s leading organizations. Working alongside a collaborative team of seven event professionals, you will support the planning and execution of both U.S. and Canadian flagship annual conventions, hosting up to 5,000 and 750 attendees respectively, as well as approximately 20–25 regional and/or industry events throughout the year.
In this role, you will coordinate event logistics, support vendor and stakeholder communications, and help deliver a seamless attendee experience from planning through onsite execution. You will collaborate cross-functionally with internal teams and external partners while managing multiple priorities in a fast-paced, deadline-driven environment.
This position is ideal for someone who is highly organized, adaptable, detail-oriented, and passionate about creating exceptional event experiences at scale.
How you will make an impact:
Maintain and manage detailed project timelines, production schedules, and event documentation to ensure all deliverables remain organized and on track
Support onsite event execution, including registration operations, staffing coordination, speaker logistics, troubleshooting, and overall attendee experience management
Partner closely with production and audiovisual vendors to coordinate technical event needs across breakout rooms and general sessions, including lighting, sound, presentation management, livestream components, rehearsals, and speaker support
Manage hotel housing logistics, including room block setup, monitoring pickup trends, coordinating leadership and VIP reservations, and partnering with hotel teams to optimize inventory and reduce attrition risk
Coordinate the production and execution of onsite signage and branded materials, including directional signage, registration builds, name badges, printed collateral, and other visual assets to ensure a cohesive attendee experience
Support comprehensive event security planning in collaboration with internal stakeholders and venue security teams, including credentialing, access control, VIP protocols, emergency response planning, and onsite safety operations
Assist in budget tracking by monitoring expenses, processing invoices, and maintaining accurate financial records in partnership with the Senior Manager
Contribute creative ideas for attendee engagement, event experiences, activations, and process improvements to continuously elevate event quality
Serve as a reliable and collaborative team member who proactively supports evolving event and business needs in a dynamic environment
How you will grab our attention:
Strong organizational skills with exceptional attention to detail and the ability to manage multiple projects simultaneously
Experience in event planning, hospitality, corporate events, or a related field preferred
Can-do attitude with ability to navigate varying workplace relationships and opportunities with ease
Excellent written and verbal communication skills
Proficiency in Google Suite, Canva and event management platforms (e.g., Cvent or similar tools)
Willingness to travel and work flexible hours, including evenings and weekends as needed
If you think you’d make a great match for this position but don’t meet all the requirements, we would still encourage you to apply!
What eXp provides:
Work from Anywhere
Company provided equipment
EEO Statement:
We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, eXp is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.
As an eXp Event Coordinator, you will help bring corporate events and experiences to life for one of the real estate industry’s leading organizations. Working alongside a collaborative team of seven event professionals, you will support the planning and execution of both U.S. and Canadian flagship annual conventions, hosting up to 5,000 and 750 attendees respectively, as well as approximately 20–25 regional and/or industry events throughout the year.
In this role, you will coordinate event logistics, support vendor and stakeholder communications, and help deliver a seamless attendee experience from planning through onsite execution. You will collaborate cross-functionally with internal teams and external partners while managing multiple priorities in a fast-paced, deadline-driven environment.
This position is ideal for someone who is highly organized, adaptable, detail-oriented, and passionate about creating exceptional event experiences at scale.
How you will make an impact:
Maintain and manage detailed project timelines, production schedules, and event documentation to ensure all deliverables remain organized and on track
Support onsite event execution, including registration operations, staffing coordination, speaker logistics, troubleshooting, and overall attendee experience management
Partner closely with production and audiovisual vendors to coordinate technical event needs across breakout rooms and general sessions, including lighting, sound, presentation management, livestream components, rehearsals, and speaker support
Manage hotel housing logistics, including room block setup, monitoring pickup trends, coordinating leadership and VIP reservations, and partnering with hotel teams to optimize inventory and reduce attrition risk
Coordinate the production and execution of onsite signage and branded materials, including directional signage, registration builds, name badges, printed collateral, and other visual assets to ensure a cohesive attendee experience
Support comprehensive event security planning in collaboration with internal stakeholders and venue security teams, including credentialing, access control, VIP protocols, emergency response planning, and onsite safety operations
Assist in budget tracking by monitoring expenses, processing invoices, and maintaining accurate financial records in partnership with the Senior Manager
Contribute creative ideas for attendee engagement, event experiences, activations, and process improvements to continuously elevate event quality
Serve as a reliable and collaborative team member who proactively supports evolving event and business needs in a dynamic environment
How you will grab our attention:
Strong organizational skills with exceptional attention to detail and the ability to manage multiple projects simultaneously
Experience in event planning, hospitality, corporate events, or a related field preferred
Can-do attitude with ability to navigate varying workplace relationships and opportunities with ease
Excellent written and verbal communication skills
Proficiency in Google Suite, Canva and event management platforms (e.g., Cvent or similar tools)
Willingness to travel and work flexible hours, including evenings and weekends as needed
If you think you’d make a great match for this position but don’t meet all the requirements, we would still encourage you to apply!
What eXp provides:
Work from Anywhere
Company provided equipment
EEO Statement:
We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, eXp is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.