Event Coordinator
The Food Truck Hub & Event Experiences is a fast-growing experiential event planning and production company specializing in curated food truck activations and corporate events. The Event Coordinator plays a key role in supporting event planning, vendor coordination, and day-to-day execution across a wide range of events, requiring strong organization and communication skills.
Responsibilities
ā¢ Support planning and coordination for upcoming events across corporate, social, and brand experience clients
ā¢ Manage all incoming requests through all channels
ā¢ Assist with confirming event details, timelines, vendor needs, and operational requirements
ā¢ Help prepare event documents including timelines, checklists, and Run of Show materials
ā¢ Coordinate communication with vendors, venues, and internal teams leading up to events
ā¢ Track key planning milestones and help ensure deadlines are met
ā¢ Help maintain strong relationships with vendors, venue teams, and event partners
ā¢ Explore new vendor opportunities based on trends and client requests
ā¢ Create and manage new vendor menus and details in our event planning platform
ā¢ Communicate with vendors to confirm event logistics and event requirements
ā¢ Support client communication by gathering details and clearly documenting requests
ā¢ Assist in keeping all partners aligned and informed throughout the planning process
ā¢ Help ensure a high level of hospitality and professionalism in all interactions
ā¢ Provide on-site support for select events
ā¢ Help manage setup, vendor arrival, timelines, and execution details
ā¢ Serve as a key support contact for vendors and partners during live events
ā¢ Support marketing efforts by taking pictures and videos when on-site at events
ā¢ Troubleshoot issues in real time while maintaining a calm and professional presence
ā¢ Help ensure service standards and event flow are maintained throughout execution
ā¢ Assist with post-event follow-ups and wrap-up tasks
ā¢ Gather notes and feedback from events to support future improvements
ā¢ Help document event insights, operational learnings, and client preferences
ā¢ Support ongoing relationship building with clients, vendors, and venue partners
Skills
ā¢ 1 to 4 years of experience in event coordination, hospitality, event production, or a related field
ā¢ Strong organization and time management skills
ā¢ Ability to manage multiple projects and deadlines simultaneously
ā¢ Experience coordinating with vendors, clients, or venue teams
ā¢ Strong communication skills both written and verbal
ā¢ Detail oriented with the ability to stay calm in fast-paced environments
ā¢ Comfortable supporting occasional evening or weekend events
ā¢ Ability to travel locally for venue visits and events
ā¢ Proactive, solutions-oriented mindset
ā¢ Experience working with caterers, venues, or other event-related companies
ā¢ Familiarity with Run of Show documents and event timelines
ā¢ Experience with HubSpot or other CRM platforms
ā¢ Experience supporting corporate or social events
Benefits
ā¢ 401(k) savings plan with company match
ā¢ Opportunity to participate in company healthcare plan
ā¢ Paid time off
ā¢ Professional development and networking opportunities
Company Overview
ā¢ The Food Truck Hub is a full-service event planning and management organization that offers a hands-on approach to creating your next event. It was founded in 2014, and is headquartered in Chicago, Illinois, US, with a workforce of 2-10 employees. Its website is https://theFoodTruckHub.com.
Apply tot his job
Apply To this Job
Responsibilities
ā¢ Support planning and coordination for upcoming events across corporate, social, and brand experience clients
ā¢ Manage all incoming requests through all channels
ā¢ Assist with confirming event details, timelines, vendor needs, and operational requirements
ā¢ Help prepare event documents including timelines, checklists, and Run of Show materials
ā¢ Coordinate communication with vendors, venues, and internal teams leading up to events
ā¢ Track key planning milestones and help ensure deadlines are met
ā¢ Help maintain strong relationships with vendors, venue teams, and event partners
ā¢ Explore new vendor opportunities based on trends and client requests
ā¢ Create and manage new vendor menus and details in our event planning platform
ā¢ Communicate with vendors to confirm event logistics and event requirements
ā¢ Support client communication by gathering details and clearly documenting requests
ā¢ Assist in keeping all partners aligned and informed throughout the planning process
ā¢ Help ensure a high level of hospitality and professionalism in all interactions
ā¢ Provide on-site support for select events
ā¢ Help manage setup, vendor arrival, timelines, and execution details
ā¢ Serve as a key support contact for vendors and partners during live events
ā¢ Support marketing efforts by taking pictures and videos when on-site at events
ā¢ Troubleshoot issues in real time while maintaining a calm and professional presence
ā¢ Help ensure service standards and event flow are maintained throughout execution
ā¢ Assist with post-event follow-ups and wrap-up tasks
ā¢ Gather notes and feedback from events to support future improvements
ā¢ Help document event insights, operational learnings, and client preferences
ā¢ Support ongoing relationship building with clients, vendors, and venue partners
Skills
ā¢ 1 to 4 years of experience in event coordination, hospitality, event production, or a related field
ā¢ Strong organization and time management skills
ā¢ Ability to manage multiple projects and deadlines simultaneously
ā¢ Experience coordinating with vendors, clients, or venue teams
ā¢ Strong communication skills both written and verbal
ā¢ Detail oriented with the ability to stay calm in fast-paced environments
ā¢ Comfortable supporting occasional evening or weekend events
ā¢ Ability to travel locally for venue visits and events
ā¢ Proactive, solutions-oriented mindset
ā¢ Experience working with caterers, venues, or other event-related companies
ā¢ Familiarity with Run of Show documents and event timelines
ā¢ Experience with HubSpot or other CRM platforms
ā¢ Experience supporting corporate or social events
Benefits
ā¢ 401(k) savings plan with company match
ā¢ Opportunity to participate in company healthcare plan
ā¢ Paid time off
ā¢ Professional development and networking opportunities
Company Overview
ā¢ The Food Truck Hub is a full-service event planning and management organization that offers a hands-on approach to creating your next event. It was founded in 2014, and is headquartered in Chicago, Illinois, US, with a workforce of 2-10 employees. Its website is https://theFoodTruckHub.com.
Apply tot his job
Apply To this Job