Event Coordinator

The Food Truck Hub & Event Experiences is a fast-growing experiential event planning and production company specializing in curated food truck activations and corporate events. The Event Coordinator plays a key role in supporting event planning, vendor coordination, and day-to-day execution across a wide range of events, requiring strong organization and communication skills. Responsibilities Support planning and coordination for upcoming events across corporate, social, and brand experience clients Manage all incoming requests through all channels Assist with confirming event details, timelines, vendor needs, and operational requirements Help prepare event documents including timelines, checklists, and Run of Show materials Coordinate communication with vendors, venues, and internal teams leading up to events Track key planning milestones and help ensure deadlines are met Help maintain strong relationships with vendors, venue teams, and event partners Explore new vendor opportunities based on trends and client requests Create and manage new vendor menus and details in our event planning platform Communicate with vendors to confirm event logistics and event requirements Support client communication by gathering details and clearly documenting requests Assist in keeping all partners aligned and informed throughout the planning process Help ensure a high level of hospitality and professionalism in all interactions Provide on-site support for select events Help manage setup, vendor arrival, timelines, and execution details Serve as a key support contact for vendors and partners during live events Support marketing efforts by taking pictures and videos when on-site at events Troubleshoot issues in real time while maintaining a calm and professional presence Help ensure service standards and event flow are maintained throughout execution Assist with post-event follow-ups and wrap-up tasks Gather notes and feedback from events to support future improvements Help document event insights, operational learnings, and client preferences Support ongoing relationship building with clients, vendors, and venue partners Skills 1 to 4 years of experience in event coordination, hospitality, event production, or a related field Strong organization and time management skills Ability to manage multiple projects and deadlines simultaneously Experience coordinating with vendors, clients, or venue teams Strong communication skills both written and verbal Detail oriented with the ability to stay calm in fast-paced environments Comfortable supporting occasional evening or weekend events Ability to travel locally for venue visits and events Proactive, solutions-oriented mindset Experience working with caterers, venues, or other event-related companies Familiarity with Run of Show documents and event timelines Experience with HubSpot or other CRM platforms Experience supporting corporate or social events Benefits 401(k) savings plan with company match Opportunity to participate in company healthcare plan Paid time off Professional development and networking opportunities Company Overview Chicago Food Truck Hub is a full-service event planning and management organization that offers a hands-on approach to creating your next event. It was founded in 2014, and is headquartered in Chicago, Illinois, with a workforce of 2-10 employees. Its website is