Engagement Terms Coordinator/Specialist

Fish & Richardson P.C. is a premier global intellectual property law firm trusted by innovative companies. They are seeking an Engagement Terms Coordinator/Specialist to support the new business intake process, prepare engagement letters, and maintain documentation to ensure efficient communication and workflow within the firm. Responsibilities Coordinate intake by entering the required information into the Firm’s new business intake system and monitoring the intake process with the goal of minimizing workflow delays Support attorney and staff expectations by communicating project status and issues and escalating as appropriate Act as a point of contact for procedural guidance related to new matter intake and engagement terms document reviews Prepare Engagement Letters using established templates and guidelines, ensuring alignment with Firm policies and legal requirements Assist with the review of Engagement Letters and OCGs by coordinating with internal departments to identify relevant issues and help draft responses for internal and external stakeholders Maintain centralized documentation and serve as liaison for client engagement terms and information requests, ensuring timely and accurate communication Support client analysis projects by organizing data, coordinating with management and stakeholders, and contributing to cross-departmental efforts to meet Firm objectives Skills Bachelor's degree in business administration or the equivalent experience At least 1 year related professional experience, preferably in the professional services industry Ability to recognize potential issues in requests and appropriately escalate to supervisors or subject matter experts Ability to summarize and organize information clearly and concisely for internal use or communication Proficient in standard Firm software tools (e.g. Outlook, Word, Excel, PowerPoint), with a willingness to learn and navigate new systems (e.g. billing/accounting, relational databases) Working knowledge of Adobe and Word Strong organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment Ability to work independently with moderate supervision, while adhering to established timelines and procedures Demonstrated professionalism and effective communication, with a commitment to providing high-quality service Ability to be flexible and responsive to business needs, including adjusting work hours when necessary Ability to change and adapt to current and future responsibilities, circumstances, systems, team dynamics, and adherence to the firm's policies and procedures Knowledge of drafting and reviewing Engagement Letters and responding to client and internal questions regarding such documents Demonstrated understanding of law firm operations, including general awareness of client relationship dynamics Benefits Comprehensive medical and dental coverage Generous paid time off Tuition reimbursement Award-winning retirement and profit sharing plans with employer contribution Back-up child care Health and wellness initiatives Company Overview Fish & Richardson is a leading global law firm with more than 350 attorneys and technology specialists. It was founded in 1878, and is headquartered in Atlanta, Georgia, USA, with a workforce of 1001-5000 employees. Its website is Company H1B Sponsorship Fish & Richardson P.C. has a track record of offering H1B sponsorships, with 10 in 2025, 6 in 2024, 9 in 2023, 9 in 2022, 6 in 2021, 4 in 2020. Please note that this does not guarantee sponsorship for this specific role.