Elite Real Estate Transaction Coordinator (CA + FL) – High Performance Team - Contract to Hire
We’re not looking for an average transaction coordinator.
We’re looking for a detail-obsessed operator who can run escrows flawlessly, anticipate issues before they happen, and keep deals moving like clockwork.
If you’ve handled California AND Florida transactions at a high level, this is an opportunity to step into a growing, tech-forward real estate operation with long-term upside.
Core Responsibilities
Manage transactions from contract to close (residential resale + occasional off-market/investor deals)
Review contracts for completeness and accuracy immediately upon receipt
Open escrow/title and ensure all parties are introduced and aligned
Create and manage timeline + critical date tracking
Coordinate:
Inspections
Appraisals
Loan milestones
HOA docs
Ensure full compliance with:
California (CAR forms, disclosures, timelines)
Florida (FAR/BAR contracts, addenda, timelines)
Maintain broker compliance files (audit-ready at all times)
Communicate proactively with:
Clients (buyers/sellers)
Agents
Lenders
Escrow/title officers
Follow up relentlessly to prevent delays
Identify risks early and escalate when needed
Deliver a white-glove client experience
Systems & Tools (Must Be Comfortable With)
ZipForms / Glide / DocuSign (or similar e-sign platforms)
CRM systems (GoHighLevel or similar is a plus)
Google Workspace (Docs, Sheets, Drive)
MLS systems (CRMLS + familiarity with Florida MLS is a plus)
Transaction management platforms (or ability to learn quickly)
What “Great” Looks Like in This Role
Nothing falls through the cracks—ever
You catch missing signatures before anyone else
You know timelines without needing to check
Agents trust you completely because you don’t miss details
Clients feel informed, calm, and confident throughout the process
You solve problems before they become problems
Requirements
Proven experience as a Transaction Coordinator (minimum 2–3 years)
Direct experience with both California AND Florida transactions
Deep understanding of:
CAR contracts & disclosures
FAR/BAR contracts & timelines
Strong communication and follow-up skills
Highly organized and process-driven
Comfortable managing multiple files simultaneously
Tech-savvy and adaptable
Apply tot his job
Apply To this Job
We’re looking for a detail-obsessed operator who can run escrows flawlessly, anticipate issues before they happen, and keep deals moving like clockwork.
If you’ve handled California AND Florida transactions at a high level, this is an opportunity to step into a growing, tech-forward real estate operation with long-term upside.
Core Responsibilities
Manage transactions from contract to close (residential resale + occasional off-market/investor deals)
Review contracts for completeness and accuracy immediately upon receipt
Open escrow/title and ensure all parties are introduced and aligned
Create and manage timeline + critical date tracking
Coordinate:
Inspections
Appraisals
Loan milestones
HOA docs
Ensure full compliance with:
California (CAR forms, disclosures, timelines)
Florida (FAR/BAR contracts, addenda, timelines)
Maintain broker compliance files (audit-ready at all times)
Communicate proactively with:
Clients (buyers/sellers)
Agents
Lenders
Escrow/title officers
Follow up relentlessly to prevent delays
Identify risks early and escalate when needed
Deliver a white-glove client experience
Systems & Tools (Must Be Comfortable With)
ZipForms / Glide / DocuSign (or similar e-sign platforms)
CRM systems (GoHighLevel or similar is a plus)
Google Workspace (Docs, Sheets, Drive)
MLS systems (CRMLS + familiarity with Florida MLS is a plus)
Transaction management platforms (or ability to learn quickly)
What “Great” Looks Like in This Role
Nothing falls through the cracks—ever
You catch missing signatures before anyone else
You know timelines without needing to check
Agents trust you completely because you don’t miss details
Clients feel informed, calm, and confident throughout the process
You solve problems before they become problems
Requirements
Proven experience as a Transaction Coordinator (minimum 2–3 years)
Direct experience with both California AND Florida transactions
Deep understanding of:
CAR contracts & disclosures
FAR/BAR contracts & timelines
Strong communication and follow-up skills
Highly organized and process-driven
Comfortable managing multiple files simultaneously
Tech-savvy and adaptable
Apply tot his job
Apply To this Job