Document Controller

ITI Group is a leading partner for the Energy, Nuclear, and Industrial manufacturing sectors, focusing on digital transformation solutions. They are seeking a Document Controller to ensure the consistency, accuracy, and traceability of documentation across all projects, managing both physical and electronic documents while maintaining quality and compliance standards.ResponsibilitiesImplement and maintain document control processes and proceduresManage all flows of documents either in electronic form or on paperEnsure Document Management is carried out according to established procedures or standards (document numbering, formats, issuance, review, dispatch, recording and archiving)Maintain and manage electronic and hardcopy documents as required (incoming and outgoing)Process incoming documentation (registration, internal distribution, archiving)Process outgoing documentation (transmit to client and suppliers/3rd parties)Make sure that controlled copies of latest approved documents and drawings are distributed internally and externally (clients and suppliers)Ensure control and coordination of project documentation and dataEnsure all drawings/documentation are correctly identified, distributed and filed/storedMonitor the process for review and approval of project documents in accordance with agreed schedules and in cooperation with the Project ManagersProduce internal and external (clients and suppliers) over-due reportsEnsure the use of standardised forms and templatesSet-up and monitor status of projects folders and facilitate project communication processEstablish and maintain the Master Document Register in cooperation with the project teamInteract with customers’ Electronic Document Management Systems, such as CEMAR, Dalux, SharePoint, Teamcenter, (when required)Ensure document management is carried out according to established procedures and applicable standards, including document registers and trackersQuality assure, review and formatting documentation prior to issuanceDispatch deliverables using formal Document Transmittal Notes (DTNs)Collate, maintain, record and archive (in the form of LQRs) in electronic form and/or paper hardcopies as required by the customerGenerate and administer project documentation and drawing registers, including tracking data and correspondence records (DTNs), and LQRsProcess incoming and outgoing documentation and deliverables, ensuring controlled copies are distributed internally and externally and recorded in project associated registersMonitor the process for review and approval of project documents in accordance with ITI’s quality assurance policies in cooperation with ITI and customer project managersProduce internal and external monthly progress reporting in the form of; deliverables tracker status reports, over-due items reports, identified changes, outstanding technical queries, and assisting with other project aspects as requiredGenerate project meeting minutes when requiredAssist with any other duties reasonably requested and in line with the requirements of the postSkillsComputer literate with good MS Office skills (Word, Excel, PowerPoint) & Electronic Mail skillsEligible for security clearance checks for access to client documentation/sitesDiligent with a keen eye for detail, quality and accuracyA good communicator and collaborator with confidence to enforce standards and processes with colleaguesNVQ qualified or equivalent work experience in an administration roleTime management prioritisation skills with excellent organisation skillsExcellent customer-facing, communication and team working skillsFlexible, co-operative and enthusiastic attitude to workTeam working ability in a project environmentPass DBS and BPSS checkBe a UK National (no dual passports)Have lived in the UK for the last 5 yearsHave no spent or current criminal convictionsBe prepared to work in the Nuclear defence sectorExperience in regulated industryBenefits25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per yearFlexible start and finish times, including flexi-FridaysCompetitive Employee Referral Award SchemePrivate Medical InsuranceLife AssurancePensionPayment of professional membership feesHealthy Extras - Employee Assistance Programme, access to a practising GP, Confidential AdviceEnhanced family friendly policiesCompany OverviewITI Group is a leading international, independent, progressive systems integrator dedicated to helping businesses worldwide advance towards a safer, more efficient and sustainable future. It was founded in 1972, and is headquartered in London, England, GBR, with a workforce of 201-500 employees. Its website is https://www.itigroup.com.



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