Data Entry Specialist – Contract Position in Dallas, TX – Invoice Management, Excel Data Manipulation & Records Administration
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Why arenaflex?
arenaflex is a rapidly growing, technology‑driven partner that supports a diverse portfolio of clients across healthcare, real estate, and professional services. Our mission is to deliver flawless data accuracy, streamline billing operations, and empower our clients with actionable insights. With a reputation for meticulous attention to detail and a culture of continuous improvement, arenaflex provides a dynamic environment where contract professionals can sharpen their skills, contribute to high‑impact projects, and lay the groundwork for long‑term career growth.
Position Overview
We are seeking a detail‑oriented Data Entry Specialist on a contract (potentially contract‑to‑hire) basis to join our Dallas, TX team. This role focuses on the end‑to‑end processing of incoming billing invoices, accurate data capture, and maintenance of comprehensive billing records. The ideal candidate thrives on repetitive precision, enjoys working with a variety of software tools, and can communicate effectively with internal stakeholders to resolve data discrepancies.
Key Responsibilities
Invoice Intake & Classification: Receive incoming billing invoices via mail or electronic channels, identify the corresponding client/property/resident, and accurately tag each invoice for proper routing.
Scanning & Digital Archiving: Scan physical invoices to create high‑resolution electronic images, store them in designated folders, and ensure that all relevant parties have timely access.
Data Entry & System Updates: Enter invoice details into multiple applications, including billing platforms, CRM systems, and internal tracking tools, ensuring all fields are populated correctly.
Log Maintenance: Create and maintain logs for invoice tracking, noting receipt dates, processing status, and any follow‑up actions required.
Data Quality Assurance: Perform regular audits of entered data, identify discrepancies, and correct errors in collaboration with supervisors.
Discrepancy Reporting: Alert supervisors immediately when inconsistencies or missing information are detected, providing clear documentation of the issue.
Excel Data Manipulation: Utilize advanced Excel functions (VLOOKUP, INDEX/MATCH, pivot tables, conditional formatting) to reformat data for seamless import into the billing system.
Schedule‑Based Retrieval: Follow a predefined schedule to retrieve bills from web portals, generate electronic images, and store them in the correct repository.
Database Management: Update a centralized database tracking each invoice’s availability, receipt method, and processing timeline, and assist in locating any missing documents.
Process Improvement: Contribute ideas for streamlining invoice handling, reducing manual steps, and increasing overall data accuracy.
Essential Qualifications
High school diploma or GED required; associate degree or higher preferred.
Minimum of 1‑2 years of professional data entry, billing, or administrative experience.
Exceptional attention to detail with a proven track record of delivering error‑free work.
Proficiency in Microsoft Office Suite, especially Excel (knowledge of VLOOKUP, pivot tables, data validation).
Comfort working with multiple software applications and the ability to learn new systems quickly.
Strong organizational skills and the ability to manage a high volume of documents simultaneously.
Excellent written communication skills for clear documentation and stakeholder correspondence.
Ability to work independently while adhering to scheduled deadlines and quality standards.
Preferred Qualifications
Experience with billing or invoicing platforms (e.g., QuickBooks, SAP, Oracle NetSuite).
Familiarity with document management systems (e.g., SharePoint, DocuWare).
Prior exposure to real‑estate or property‑management billing cycles.
Knowledge of basic accounting principles and invoice reconciliation.
Certification in Microsoft Office Specialist (Excel) or related credential.
Core Skills & Competencies
Analytical Thinking: Ability to detect inconsistencies, interpret data patterns, and resolve issues without extensive supervision.
Time Management: Skillful prioritization of tasks to meet daily and weekly processing targets.
Technical Aptitude: Quick adaptation to new software tools, scanning hardware, and database interfaces.
Communication: Clear, professional written communication for internal updates and external correspondence.
Confidentiality: Understanding of data privacy standards and commitment to safeguarding sensitive client information.
Team Collaboration: Willingness to share insights, support peers, and contribute to a collaborative workflow.
Career Growth & Learning Opportunities
arenaflex invests heavily in the professional development of its contract workforce. As a Data Entry Specialist, you will have access to:
Structured Training Programs: Comprehensive onboarding covering our billing platforms, data governance policies, and best‑practice scanning procedures.
Mentorship: Pairing with seasoned analysts who can guide you toward advanced data‑analysis or billing‑operations roles.
Certification Support: Financial assistance for relevant certifications such as Certified Billing Specialist (CBS) or Microsoft Excel Expert.
Path to Permanent Employment: High performers may be considered for full‑time positions, with clear career ladders into data analytics, accounts receivable, or process‑improvement leadership.
Cross‑Functional Exposure: Opportunities to collaborate with finance, IT, and client‑service teams, expanding your organizational insight.
Work Environment & Culture at arenaflex
Our Dallas office blends a modern, collaborative workspace with flexible remote‑work options. Key cultural pillars include:
Precision‑First Mindset: We celebrate accuracy and encourage a meticulous approach to every task.
Continuous Improvement: Employees are empowered to suggest process enhancements, with a fast feedback loop.
Inclusive Community: arenaflex fosters a welcoming environment where diverse perspectives are valued.
Work‑Life Balance: Flexible scheduling accommodates personal commitments while meeting business needs.
Recognition Programs: Regular acknowledgments for outstanding data quality, timeliness, and teamwork.
Compensation, Perks & Benefits
While exact compensation will be discussed during the interview process, contract team members typically receive a competitive hourly rate commensurate with experience. Additional perks include:
Health, dental, and vision benefits for full‑time conversion candidates.
Paid time off and holidays (aligned with a full‑time schedule upon conversion).
Employee assistance program (EAP) for personal and professional support.
Access to a state‑of‑the‑art technology suite, including ergonomic workstations and dual monitors.
Professional development stipend for courses, certifications, or conferences.
Team‑building events and virtual social gatherings to strengthen community ties.
How to Apply
If you are ready to bring your data‑entry expertise to a forward‑thinking organization that values accuracy, efficiency, and continuous growth, we want to hear from you. Click the link below to submit your résumé, cover letter, and any supporting documentation. Our recruiting team will review your application promptly and reach out to schedule a conversation.
Apply for the Data Entry Specialist (Contract) role now!
Join arenaflex Today
At arenaflex, your meticulous work directly contributes to the financial health of our clients and the operational excellence of our organization. Take the next step in your career—apply today and become part of a team that values precision, innovation, and your professional growth.
```
Apply for this job
Why arenaflex?
arenaflex is a rapidly growing, technology‑driven partner that supports a diverse portfolio of clients across healthcare, real estate, and professional services. Our mission is to deliver flawless data accuracy, streamline billing operations, and empower our clients with actionable insights. With a reputation for meticulous attention to detail and a culture of continuous improvement, arenaflex provides a dynamic environment where contract professionals can sharpen their skills, contribute to high‑impact projects, and lay the groundwork for long‑term career growth.
Position Overview
We are seeking a detail‑oriented Data Entry Specialist on a contract (potentially contract‑to‑hire) basis to join our Dallas, TX team. This role focuses on the end‑to‑end processing of incoming billing invoices, accurate data capture, and maintenance of comprehensive billing records. The ideal candidate thrives on repetitive precision, enjoys working with a variety of software tools, and can communicate effectively with internal stakeholders to resolve data discrepancies.
Key Responsibilities
Invoice Intake & Classification: Receive incoming billing invoices via mail or electronic channels, identify the corresponding client/property/resident, and accurately tag each invoice for proper routing.
Scanning & Digital Archiving: Scan physical invoices to create high‑resolution electronic images, store them in designated folders, and ensure that all relevant parties have timely access.
Data Entry & System Updates: Enter invoice details into multiple applications, including billing platforms, CRM systems, and internal tracking tools, ensuring all fields are populated correctly.
Log Maintenance: Create and maintain logs for invoice tracking, noting receipt dates, processing status, and any follow‑up actions required.
Data Quality Assurance: Perform regular audits of entered data, identify discrepancies, and correct errors in collaboration with supervisors.
Discrepancy Reporting: Alert supervisors immediately when inconsistencies or missing information are detected, providing clear documentation of the issue.
Excel Data Manipulation: Utilize advanced Excel functions (VLOOKUP, INDEX/MATCH, pivot tables, conditional formatting) to reformat data for seamless import into the billing system.
Schedule‑Based Retrieval: Follow a predefined schedule to retrieve bills from web portals, generate electronic images, and store them in the correct repository.
Database Management: Update a centralized database tracking each invoice’s availability, receipt method, and processing timeline, and assist in locating any missing documents.
Process Improvement: Contribute ideas for streamlining invoice handling, reducing manual steps, and increasing overall data accuracy.
Essential Qualifications
High school diploma or GED required; associate degree or higher preferred.
Minimum of 1‑2 years of professional data entry, billing, or administrative experience.
Exceptional attention to detail with a proven track record of delivering error‑free work.
Proficiency in Microsoft Office Suite, especially Excel (knowledge of VLOOKUP, pivot tables, data validation).
Comfort working with multiple software applications and the ability to learn new systems quickly.
Strong organizational skills and the ability to manage a high volume of documents simultaneously.
Excellent written communication skills for clear documentation and stakeholder correspondence.
Ability to work independently while adhering to scheduled deadlines and quality standards.
Preferred Qualifications
Experience with billing or invoicing platforms (e.g., QuickBooks, SAP, Oracle NetSuite).
Familiarity with document management systems (e.g., SharePoint, DocuWare).
Prior exposure to real‑estate or property‑management billing cycles.
Knowledge of basic accounting principles and invoice reconciliation.
Certification in Microsoft Office Specialist (Excel) or related credential.
Core Skills & Competencies
Analytical Thinking: Ability to detect inconsistencies, interpret data patterns, and resolve issues without extensive supervision.
Time Management: Skillful prioritization of tasks to meet daily and weekly processing targets.
Technical Aptitude: Quick adaptation to new software tools, scanning hardware, and database interfaces.
Communication: Clear, professional written communication for internal updates and external correspondence.
Confidentiality: Understanding of data privacy standards and commitment to safeguarding sensitive client information.
Team Collaboration: Willingness to share insights, support peers, and contribute to a collaborative workflow.
Career Growth & Learning Opportunities
arenaflex invests heavily in the professional development of its contract workforce. As a Data Entry Specialist, you will have access to:
Structured Training Programs: Comprehensive onboarding covering our billing platforms, data governance policies, and best‑practice scanning procedures.
Mentorship: Pairing with seasoned analysts who can guide you toward advanced data‑analysis or billing‑operations roles.
Certification Support: Financial assistance for relevant certifications such as Certified Billing Specialist (CBS) or Microsoft Excel Expert.
Path to Permanent Employment: High performers may be considered for full‑time positions, with clear career ladders into data analytics, accounts receivable, or process‑improvement leadership.
Cross‑Functional Exposure: Opportunities to collaborate with finance, IT, and client‑service teams, expanding your organizational insight.
Work Environment & Culture at arenaflex
Our Dallas office blends a modern, collaborative workspace with flexible remote‑work options. Key cultural pillars include:
Precision‑First Mindset: We celebrate accuracy and encourage a meticulous approach to every task.
Continuous Improvement: Employees are empowered to suggest process enhancements, with a fast feedback loop.
Inclusive Community: arenaflex fosters a welcoming environment where diverse perspectives are valued.
Work‑Life Balance: Flexible scheduling accommodates personal commitments while meeting business needs.
Recognition Programs: Regular acknowledgments for outstanding data quality, timeliness, and teamwork.
Compensation, Perks & Benefits
While exact compensation will be discussed during the interview process, contract team members typically receive a competitive hourly rate commensurate with experience. Additional perks include:
Health, dental, and vision benefits for full‑time conversion candidates.
Paid time off and holidays (aligned with a full‑time schedule upon conversion).
Employee assistance program (EAP) for personal and professional support.
Access to a state‑of‑the‑art technology suite, including ergonomic workstations and dual monitors.
Professional development stipend for courses, certifications, or conferences.
Team‑building events and virtual social gatherings to strengthen community ties.
How to Apply
If you are ready to bring your data‑entry expertise to a forward‑thinking organization that values accuracy, efficiency, and continuous growth, we want to hear from you. Click the link below to submit your résumé, cover letter, and any supporting documentation. Our recruiting team will review your application promptly and reach out to schedule a conversation.
Apply for the Data Entry Specialist (Contract) role now!
Join arenaflex Today
At arenaflex, your meticulous work directly contributes to the financial health of our clients and the operational excellence of our organization. Take the next step in your career—apply today and become part of a team that values precision, innovation, and your professional growth.
```
Apply for this job