Data Entry Clerk

Full job description Overview We are seeking a detail-oriented and organized Office Associate to join our dynamic team. This role is essential in ensuring smooth daily operations within our office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office management tools. Experience with QuickBooks, Microsoft Office, and Google Workspace is highly desirable. Bilingual skills and prior experience in customer service or medical/dental reception are a plus. The Office Associate will play a key role in supporting office functions, managing schedules, handling correspondence, and providing exceptional customer support to clients and staff alike. Responsibilities • Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy • Perform data entry, filing, and document proofreading to ensure accuracy and organization • Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking • Schedule appointments and manage calendar appointments using Microsoft Office and Google Workspace tools • Provide excellent customer service through phone etiquette and prompt assistance • Assist with office management tasks including supply inventory, mail handling, and general administrative duties • Support personal assistant functions as needed, including travel arrangements or special project coordination • Maintain organized records and ensure confidentiality of sensitive information • Support medical or dental receptionist duties if applicable, including patient check-in/out processes Skills • Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) • Experience with QuickBooks or similar accounting software is preferred • Excellent organizational skills with the ability to multitask effectively in a fast-paced environment • Exceptional phone etiquette and customer service skills; bilingual abilities are highly valued • Proven clerical experience with data entry, filing, proofreading, and document management • Ability to manage calendars efficiently and prioritize tasks using time management techniques • Familiarity with office management practices and administrative procedures • Strong typing skills with attention to detail for accurate data entry and correspondence • Previous experience as a receptionist, personal assistant, or in an office setting is advantageous Apply tot his job