Data Billing Associate - Veterinary Software

IDEXX is an innovation leader in the veterinary software industry, seeking a Billing Data Associate to enhance customer experience through accurate billing processes. This role involves data management, billing coordination, and process improvement initiatives while collaborating with various internal teams.ResponsibilitiesPrepare and provide source data to our partner teams for billing uploads and validating the data once the upload is completed in SAPEnsure we are issuing accurate invoices in accordance with company policies and billing schedulesAs needed, process draft invoices and all related documents to supplement client billing in SAPPrepare final invoices for all billable projects according to contract termsEnsure that appropriate approvals are obtained in accordance with company policiesIdentifying, researching, and correcting software invoices as requestedReconcile invoice discrepancies and resolve billing issues in collaboration with internal teamsCollect, clean, and validate data from multiple sources to ensure accuracy and consistencySupport finance and accounting teams with reporting and data analysis related to billing activitiesAudit against monthly billing to ensure accuracy of billing against contracts for products and accountsData Management from numerous systemsProvide ad hoc financial analysis and insights to support business decisionsYou will ensure compliance with audit standards and financial guidelinesCollaborate with leadership and internal stakeholders on billing process design for software products, and process workflow improvements for existing software products and team(s)Assist in process improvement initiatives to streamline workflowsAssist with month-end and year-end, and annual billing adjustment processes as neededResearch and reconcile project-related issues, identify the cause of project variances, and clear when possibleOther billing-related data needs as requiredSkillsDegree in accounting or related business field preferredAdvanced proficiency in Microsoft Excel (pivot tables, advanced formulas, modeling) and familiarity with financial systems such as SAP or subscription management platforms like ChargeBeeExperience with data visualization tools (Tableau) is a plusA strong deductive reasoning and analytical skills to resolve issuesHigh attention to detailComfortable with adapting to situations and positively navigating changeProcess improvement experience and aptitudeAbility to work independently and as part of a teamThe ideal candidate will be able to adjust to changes in the functionality of the role as the position evolvesStrong communication skills, with the ability to present complex data clearlyOrganized with the ability to multi-taskSolid follow through with limited to no supervisionTechnical record-keeping management skillsPersonal computer skills, including Microsoft OfficeBenefitsFinancial supportPet insuranceMental health resourcesVolunteer paid days offFoundation donation matchingAnd much moreCompany Overview10,000+ people, one global focus - enhancing the health and well-being of pets, people, and livestock We are passionate about what we do at IDEXX – and why wouldn’t we be? When you’re working to raise the standard of care for pets, make drinking water safe for billions and keep our livestock population around the globe healthy and free of disease, it’s no wonder that what we do each day is more than just a job. It was founded in 1983, and is headquartered in Westbrook, Maine, USA, with a workforce of 10001+ employees. Its website is http://www.idexx.com.Company H1B SponsorshipIDEXX has a track record of offering H1B sponsorships, with 29 in 2025, 18 in 2024, 20 in 2023, 28 in 2022, 21 in 2021, 17 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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