Creative Coordinator

Wild Card Creative Group is a company that connects brands with global markets through creativity and data. They are seeking a Creative Coordinator to assist the AV producing team with scheduling and project management, ensuring smooth workflow and communication across departments.ResponsibilitiesCoordinate with all internal departments (music, graphics, writers, editors, AEs, etc.) to handle the needs and requests of the teamProfessionally interface with external clients to schedule calls, coordinate media assets, and handle postingsAbility to take detailed notes during client calls as you will often have to reference them later onAssist in project setup and overall asset managementMaster the details of a project such as job number and bin organization, and guide the departments through these details as neededResponsible for client gifts, award logs, and holiday card managementRegularly check in with editors to discuss creative, be sure they have everything they need (GFX, music, copy, etc) and to make sure they are on scheduleWatch down spots to ensure quality controlSend editors their changes - type up detailed breakdown of the changes then discuss to minimize any confusion and make sure everything makes senseFeature Notes - take detailed notes of any dialogue and/or scenes that might come in handy for a trailer or TV spotBooking scratch and paid voiceover for films on a weekly, if not daily basisTracking down soundalikes to fit the trailer or TV spotWork with Production Assistants on scheduling meals for employees and clientsQC smaller projects when requestedParticipate in the creative process including writing, editorial notes, graphics feedback, etcMust ensure that all administrative needs are met, like time sheets and related projectsPrepare creative materials for meetings, including transcripts, posters, trailers, TV spots and any other items that may need to be prepared days ahead of time, and sometimes last secondProvide duties using Google suite, word, excel including calendar/scheduling, travel and expenses, filing and covering heavy phonesAssist in administrative duties, including: tracking creative deadlines for all AV projectsOrganize and update Digital Assets like Quicktimes, PDF's and other creative filesCoordinate with Creative Operations department for all a/v dubbing requestsDistribute and organize creative materialsUpkeep and maintain electronic and file log of all outside vendor agency materials and competitive advertising contentHandle confidential information and materials regarding not-yet released filmsBecome familiar with details of campaign in order to become a team participantInteract with department employees to facilitate the completion of all duties and responsibilitiesSkillsFamiliarity with MS Office and Google SuiteProactive and effective communication skillsIncredible organization with a keen eye for detailQuick thinker and multi-tasker who works best under pressureA passion for entertainment marketingMust understand the post-production creative and workflow processAvailability to work overtime with little or no advance noticeA positive and easygoing team playerAbility to work from home and communicate with team electronically1 year experience as an Creative Coordinator supporting trailer editorial campaigns preferredExperience with file transfer services (Pix, Aspera, Wiredrive, etc) and familiarity with graphics terminology are a plus!Company OverviewWild Card Creative Group provides media and entertainment services. It was founded in 2007, and is headquartered in Culver City, California, USA, with a workforce of 51-200 employees. Its website is https://wildcardcreativegroup.com.



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