Corporate Secretarial Paralegal

Marsh McLennan is a global leader in risk, strategy, and people, advising clients in 130 countries. They are seeking a Corporate Secretarial Paralegal to handle corporate housekeeping duties, prepare legal documentation, and ensure compliance for multiple subsidiaries. Responsibilities Participate in team projects, organize project files, and create spreadsheets, presentations, user guides, pie graphs and organizational charts Respond to e-mail requests and inquiries from various corporate departments relating to company structure, State registrations and tax or State ID numbers and board appointments Create organizational charts illustrating ownership chain and legal structure for various subsidiaries Assist with complex matters and projects under direction and supervision of project manager and supervisor Prepare and notarize secretary’s certificates, proxies, power of attorney documents and affidavits and arrange for proper legalizations, upon request (e.g., apostille or consularization) Update corporate database system (Diligent Entities) with any directorial or officer changes such as (i) resignations, replacements or new officer elections; and (ii) adding or removing companies due to merger or corporate dissolution. Perform lien searches Prepare board resolutions for corporate actions such as mergers & acquisitions, dissolutions, elections, bonus or dividend approvals, banking transactions, amendments and share transfer approvals while maintaining corporate minute books, stock certificates, corporate seals and updated corporate by-laws May serve as a liaison between the MMC legal department and external legal counsel in connection with corporate governance matters, transactions, and other projects Liaise with Corporate Tax department on maintaining good corporate governance for the Marsh subsidiaries Coordinate the execution of board resolutions Support MMC Treasury with drafting banking resolutions, assisting with KYC forms to set up bank accounts, and preparing consents regarding dividend declarations and capital contributions May also collect, analyze, present, and report on various types of data Skills 1-3 years of experience with corporate secretarial Undergraduate degree from an accredited university Must be a current notary public Detail oriented, high level of accuracy in work product, and meet commitments Experience handling sensitive information with professionalism, discretion, and integrity Excellent verbal and written communication skills Ability to work independently and be a self-starter Proficient with MS Office applications Familiar with Diligent Entities or similar systems Benefits Health and welfare benefits Tuition assistance 401K savings and other retirement programs Employee assistance programs Company Overview Marsh provides insurance brokering and risk management services for enterprises. It was founded in 1871, and is headquartered in New York, New York, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship Marsh has a track record of offering H1B sponsorships, with 26 in 2025, 30 in 2024, 39 in 2023, 70 in 2022, 34 in 2021, 38 in 2020. Please note that this does not guarantee sponsorship for this specific role.