Coordinator, Contracts

NBCUniversal is one of the world's leading media and entertainment companies. The Coordinator, Contracts Administration will support the Contracts Compliance team with various administrative functions, including processing invoices, managing contract updates, and supporting compliance with regulatory requirements.ResponsibilitiesProcess and administer invoices and payments for regulatory agencies, vendors and brokers, ensuring timely and accurate processing to the Department of ABC and County of Los AngelesProvide a weekly update of upcoming expirations in our Contract Management System (“CMS”)Assist as needed with agreement abstracting and updating of ongoing reports used by the Legal and Business Affairs group (e.g., termination clauses for Leases) as well as providing, as requested, comparison and/or redlined documents for reviewDiscover cost savings possibilities within existing and newly executed contractsLocate agreements that require tracking for various action items (options, payments, expirations, etc.)Create cover letters and prepare legal correspondence and termination notices as supervised by the Associate Manager, Contracts ComplianceManage the centralized email account for all legal and business affairs research requests, trademark filings, and fully signed agreementsSupport for special projects as designated (e.g., create documentation memorializing process changes due to Comcast auditing; assist with basic legal research), creating pitch decks by preparing PowerPoint presentations for legal training seminars, leadership functions, etc.; provide monthly updates of CityWalk Tenant activity to the parent company and tracking annual savings from CityWalk license paymentsOversee the creation of CityWalk Notices of Non-responsibility for on-site constructionAssist with expanding the tracking elements for contract obligations (including document retention triggers per corporate policy), discovering additional alert dates, payment terms and contact informationSupport to ensure on-site business unit compliance with theme park and CityWalk owned and operated licenses and permits issued by the Department of Weights and Measures, Treasurer and Tax Collector, the Department of Alcoholic Beverage Controls, and otherRecords Management: File legal documents (hardcopy and electronic), prepare documents for storage, create hardcopy files, update the Master File List, and maintain proper recordkeeping for all workSkillsBasic Microsoft Office skills (Word, PowerPoint, Excel)Strong planning and organizational skillsPositive attitude and eagerness to learnAbility to foster interpersonal relationships and work well with othersAbility to exercise discretion when working with highly confidential informationExcellent organizational, verbal and written communication skillsDemonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areasAbility to work with and maintain confidential informationSelf-starter with ability to follow through with minimal supervisionWorks well in a fast past environment that requires a significant level of pivoting and multi-taskingAbility to work independently & meet tight deadlinesExcellent interpersonal and communication skills with consistent follow upBenefitsMedical, dental and vision insurance401(k)Paid leaveTuition reimbursementA variety of other discounts and perksCompany OverviewUniversal Studios Hollywood is a film studio and theme park in the Universal City community of the San Fernando Valley. It was founded in 2002, and is headquartered in Universal City, California, USA, with a workforce of 5001-10000 employees. Its website is http://www.universalstudioshollywood.com.



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