Contract Management Specialist 1

#1973 - Contract Management Specialist 1 Assist in the performance of a wide variety of activities associated with contractual, administrative, and fiscal management services. The duties might include serving as an agency liaison person; providing technical assistance; negotiating, developing, preparing, implementing, processing, and tracking contracts; auditing and processing contract claims and vouchers; reviewing and approving contract payments and assuring that they are in accordance with contract terms; providing technical assistance; evaluating Requests for Proposals (RFPs), Invitation for Bids (IFBs), or Sole/Single Source Procurements; and supervision of staff. Those serving as a Contact Management Specialist 1, or as a Trainee 1 or 2, for the Office of the State Comptroller, Bureau of Contracts, will perform a wide range of contract audit activities, including reviewing procurements and other related financial documents, recommending contract transactions for approval or non-approval, provide guidance, technical assistance and training to agency staff and assist with the development of audit guidelines and standards for contract transaction reviews. Position Summary: Item #: 01451 Bargaining Unit: Public Employees Federation Division: Contracts & Expenditures Bureau: Contracts Jurisdictional Class: Competitive Appointment Type: Contingent-Permanent Salary Grade: 18 Salary Range: $53,764 - $85,138 Employment Type: FULL TIME Occupational Category: Other Professional Careers NY HELPS: Yes Travel Percentage: 0% Work Week: Monday - Friday Work Hours: 8:00 AM - 4:00 PM Shift: First Shift Day Mandatory Overtime: No Compressed Workweek Allowed: No Telecommuting Allowed: Yes How to Apply: To be considered for this position, you must create a candidate profile or log in to your profile and upload the documents listed below. Resume Cover Letter College Transcripts Please ensure item number 01451-JCF is included in each document's file name. Transcripts are required if the position has educational requirements or allows education as a substitution for minimum qualifications. Minimum Qualifications: Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller. No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program: Non-Competitive Qualifications for appointment under the NYHELPS Program: For appointment to the Contract Management Specialist Trainee 1, you must have: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. For appointment to the Contract Management Specialist Trainee 2, you must have: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. For appointment to the Contract Management Specialist 1 (SG-18), you must have: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Education Substitution: An associates degree may substitute for two years of experience listed above A bachelor’s degree may substitute for four years of experience listed above A master’s degree may substitute for five years of experience listed above A doctorate degree may substitute for six years of experience listed above Competitive Minimum Qualifications: You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law. For 70.1, 52.6 or 70.4 transfer to a Contract Management Specialist 1 (SG-18), you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above, SG-14 or above for a Trainee 2, SG-12 or above for a Trainee 1, depending on qualifications. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov) Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position. 55b/55c Program Appointment: This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov) Preferred Qualifications/Knowledge, Skills and Abilities: Ability to read and comprehend documents Ability to compare documents to laws, rules and regulations for conformity Ability to communicate contract requirements to agency staff Traineeship Salary Information: The position may be filled at the Contract Management Specialist Trainee 1 equated to SG-14 ($53,764), Contract Management Specialist Trainee 2 equated to SG-16 ($59,994), or full performance Contract Management Specialist 1 SG-18 ($66,951) based on the candidate’s education, experience, and previous state service. Salary is nonnegotiable. Candidates hired at the trainee level will be advanced to the full performance Contract Management Specialist 1 SG-18 following successful completion of the traineeship. Contact Information: If you have questions about this vacancy, please contact: Division Contact: Dana L. Pickett [email protected] Human Resources Contact: Jaylin Frese (518) 474-1924 [email protected] The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. Telecommuting The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period. Reasonable Accommodation The NYS Office of the State Comptroller provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924. Equal Opportunity Employment The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers. Some positions may require additional credentials or a background check to verify your identity.