Construction Admin Assistant
Construction Assistant
Compensation: $1,500 USD/month
Schedule: Monday–Friday | 8:00 AM – 4:00 PM MST
Location: Remote | LATAM
Benefits: 80 PTO hours per year | U.S. Holidays Off | Holiday Bonuses
Contract Type: International Independent Contractor
Our client is a fast-growing U.S.-based real estate investment and development group focused on scaling residential renovation and new home construction projects across multiple markets. Their team combines operational discipline, high accountability, and hands-on project execution to modernize housing communities and deliver long-term value through efficient construction management and streamlined processes.
They are looking for a highly organized, proactive, and persistent Construction Assistant who can thrive in a fast-moving remote environment and help keep projects moving from start to finish.
Position Summary
This role is ideal for someone who is highly autonomous and capable of owning workflows independently. Since this is a fully remote position, the ideal candidate must be exceptionally organized, self-directed, and comfortable managing multiple priorities simultaneously.
The Construction Assistant will support both rehab and new construction projects by coordinating bids, permits, inspections, contractor compliance, invoices, and documentation. This role involves heavy administrative logistics, frequent contractor communication, and consistent follow-up to ensure deadlines and compliance requirements are met.
The ideal candidate is not only detail-oriented but also resilient, persistent, and comfortable handling high volumes of back-to-back calls and data entry.
Core Responsibilities
Rehab Projects
Request and obtain 2–3 contractor bids per project
Create Scope of Work (SOW) documents for RFPs alongside the Construction Manager
Obtain and verify contractor licenses, Certificates of Insurance (COI), and W-9s
Administer contracts, scopes of work, and electronic signatures
Request and track invoices
Upload and organize all project documentation in Google Drive and Coda
New Home Construction
Update new home information in Rent Manager
Request and verify contractor COIs and W-9s
Request installer invoices
Create and manage contract signatures
Confirm contractor scheduling and job completion
Apply for installation permits and all required permits
Track permit approvals and inspections
Coordinate electrical, plumbing, building, mechanical inspections, and Certificates of Occupancy (CO)
Confirm permit inspections are completed successfully
Upload invoices and Manufacturer Certificates of Origin (MCOs)
Ideal Candidate Profile
We are looking for someone whose mentality and work ethic truly stand out. Construction experience is helpful, but personality, communication style, grit, and organization are even more important.
The ideal candidate is:
Highly persistent and proactive
Comfortable making back-to-back calls for extended periods
Strong at holding contractors accountable and following through
Extremely organized with documentation, scheduling, and tracking
Calm and composed under pressure
Adaptable when unexpected project issues arise
Detail-oriented and process-driven
Strong communicator with excellent interpersonal instincts
Able to proactively keep leadership informed without needing reminders
This role is best suited for someone who enjoys blending field coordination with administrative precision and thrives in a high-accountability environment.
Requirements
Excellent English communication skills (written and verbal)
Strong administrative and organizational skills
Comfortable handling contractor compliance and logistics
Experience with spreadsheets, project tracking, and documentation management
Ability to multitask and prioritize effectively in a remote environment
Comfortable with repetitive follow-up and phone-based coordination
Construction or property management experience is a plus, but not required
Interview Process
Interview with Latino Legends
Typing Test, Administrative Logic Assessments & Cultural Index Survey
Interviews with Our Client
Apply To This Job
Compensation: $1,500 USD/month
Schedule: Monday–Friday | 8:00 AM – 4:00 PM MST
Location: Remote | LATAM
Benefits: 80 PTO hours per year | U.S. Holidays Off | Holiday Bonuses
Contract Type: International Independent Contractor
Our client is a fast-growing U.S.-based real estate investment and development group focused on scaling residential renovation and new home construction projects across multiple markets. Their team combines operational discipline, high accountability, and hands-on project execution to modernize housing communities and deliver long-term value through efficient construction management and streamlined processes.
They are looking for a highly organized, proactive, and persistent Construction Assistant who can thrive in a fast-moving remote environment and help keep projects moving from start to finish.
Position Summary
This role is ideal for someone who is highly autonomous and capable of owning workflows independently. Since this is a fully remote position, the ideal candidate must be exceptionally organized, self-directed, and comfortable managing multiple priorities simultaneously.
The Construction Assistant will support both rehab and new construction projects by coordinating bids, permits, inspections, contractor compliance, invoices, and documentation. This role involves heavy administrative logistics, frequent contractor communication, and consistent follow-up to ensure deadlines and compliance requirements are met.
The ideal candidate is not only detail-oriented but also resilient, persistent, and comfortable handling high volumes of back-to-back calls and data entry.
Core Responsibilities
Rehab Projects
Request and obtain 2–3 contractor bids per project
Create Scope of Work (SOW) documents for RFPs alongside the Construction Manager
Obtain and verify contractor licenses, Certificates of Insurance (COI), and W-9s
Administer contracts, scopes of work, and electronic signatures
Request and track invoices
Upload and organize all project documentation in Google Drive and Coda
New Home Construction
Update new home information in Rent Manager
Request and verify contractor COIs and W-9s
Request installer invoices
Create and manage contract signatures
Confirm contractor scheduling and job completion
Apply for installation permits and all required permits
Track permit approvals and inspections
Coordinate electrical, plumbing, building, mechanical inspections, and Certificates of Occupancy (CO)
Confirm permit inspections are completed successfully
Upload invoices and Manufacturer Certificates of Origin (MCOs)
Ideal Candidate Profile
We are looking for someone whose mentality and work ethic truly stand out. Construction experience is helpful, but personality, communication style, grit, and organization are even more important.
The ideal candidate is:
Highly persistent and proactive
Comfortable making back-to-back calls for extended periods
Strong at holding contractors accountable and following through
Extremely organized with documentation, scheduling, and tracking
Calm and composed under pressure
Adaptable when unexpected project issues arise
Detail-oriented and process-driven
Strong communicator with excellent interpersonal instincts
Able to proactively keep leadership informed without needing reminders
This role is best suited for someone who enjoys blending field coordination with administrative precision and thrives in a high-accountability environment.
Requirements
Excellent English communication skills (written and verbal)
Strong administrative and organizational skills
Comfortable handling contractor compliance and logistics
Experience with spreadsheets, project tracking, and documentation management
Ability to multitask and prioritize effectively in a remote environment
Comfortable with repetitive follow-up and phone-based coordination
Construction or property management experience is a plus, but not required
Interview Process
Interview with Latino Legends
Typing Test, Administrative Logic Assessments & Cultural Index Survey
Interviews with Our Client
Apply To This Job