Construction Admin Assistant

Position SummaryI4H is seeking a detail-oriented and highly organized Construction Administrative Assistant to support our construction and real estate development team. This entry-level remote role will assist with project documentation, vendor coordination, and administrative tasks that help ensure projects move forward efficiently. The ideal candidate is proactive, organized, and comfortable managing multiple tasks in a fast-paced environment.Key ResponsibilitiesProvide administrative support to the Real Estate Department to assist with the project management of up to 20 TI projects per yearAssist with organizing and maintaining project documentation, contracts, permits, and plansTrack project timelines, milestones, and key deliverablesCoordinate with contractors, vendors, and internal teams to gather required documents and updatesAssist with preparing and submitting FBNs, BLs, and other regulatory requirements needed to move projects forwardMaintain project folders and ensure documents are properly stored and accessibleSupport bid collection for architects, construction, and appliances/vendorsAssist with purchasing décor items for new sitesUpdate project tracking spreadsheets and internal reporting tools such as Monday.com boardsAssist with creating space plans and gathering bids from architects for full sets of construction drawings (CDs)Qualifications2+ years of administrative experience (construction or real estate experience is a plus but not required)Strong organizational and time-management skillsExcellent written and verbal communication skillsAbility to manage multiple tasks and meet deadlinesProficiency in Microsoft Office (Excel, Word, Outlook); experience with Monday.com is a plusComfortable working remotely and collaborating with distributed teamsStrong attention to detailPreferred (Not Required)Exposure to construction, real estate development, or facilities managementExperience reviewing plans, permits, or construction documentation
Monday to Friday

Apply Now