Conference Support Administrator - 5 month Freelance/Contractor role
Company Description
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).
Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene.
Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.
Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.
Job Description
We're looking for an exceptional administrator with strong attention to detail and proficiency in Excel to join us as a Conference Support Administrator for a 5 month freelance position.
In this role, you will need to use your exceptional Excel skills to manage v-lookups, pivot tables & financial reporting requirements for the team.
Other responsibilities will include:
Budget tracker on ERP maintenance for Content and Sales team.
Conference speaker-related payments: Honorariums, speaker fees, speaker reimbursements etc.
Supplier payment for event related to Content, VIP, Investor Program and Sales teams.
Manage event expenses form logistics suppliers/vendors and invoice payments where applicable
Update budget and invoice trackers and contingent workers.
Maintain accurate records and databases related to speakers and content/ logistics vendors’ payments.
Create and maintain accreditation guide as per accreditation provider if applicable
Upload conference content (conference programme, speaker details, whitepapers) on the digital event platform
Provide general administrative support to the conference team as needed
Qualifications
What you will bring:
To be brilliant in this role, you must be an Excel superstar!
You must have experience with v-lookups, pivot tables & financial reporting
Your key competencies:
Communication skills
Customer service
IT skills such as Microsoft Office
CRM, Organisational skills
Ability to prioritise workload
Attention to detail
Meeting deadlines
Ability to work well in a team
Additional Information
Please note this is a Freelancer, fixed term role. It can be performed remotely. We are not able to provide relocation or sponsorship support with the position.
We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).
Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene.
Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.
Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.
Job Description
We're looking for an exceptional administrator with strong attention to detail and proficiency in Excel to join us as a Conference Support Administrator for a 5 month freelance position.
In this role, you will need to use your exceptional Excel skills to manage v-lookups, pivot tables & financial reporting requirements for the team.
Other responsibilities will include:
Budget tracker on ERP maintenance for Content and Sales team.
Conference speaker-related payments: Honorariums, speaker fees, speaker reimbursements etc.
Supplier payment for event related to Content, VIP, Investor Program and Sales teams.
Manage event expenses form logistics suppliers/vendors and invoice payments where applicable
Update budget and invoice trackers and contingent workers.
Maintain accurate records and databases related to speakers and content/ logistics vendors’ payments.
Create and maintain accreditation guide as per accreditation provider if applicable
Upload conference content (conference programme, speaker details, whitepapers) on the digital event platform
Provide general administrative support to the conference team as needed
Qualifications
What you will bring:
To be brilliant in this role, you must be an Excel superstar!
You must have experience with v-lookups, pivot tables & financial reporting
Your key competencies:
Communication skills
Customer service
IT skills such as Microsoft Office
CRM, Organisational skills
Ability to prioritise workload
Attention to detail
Meeting deadlines
Ability to work well in a team
Additional Information
Please note this is a Freelancer, fixed term role. It can be performed remotely. We are not able to provide relocation or sponsorship support with the position.
We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.