Community Events & Volunteer Coordinator (Part...

Main Street Gardnerville seeks an enthusiastic and organized Community Events & Volunteer Coordinator to assist in planning and executing downtown events and community initiatives.

This part-time position plays an important role in bringing Gardnerville’s downtown to life through signature fundraising events, festivals, and programs, in partnership with local businesses and organizations. The coordinator will assist with event logistics, coordination, volunteer recruitment, and day-of-event operations.

This position is ideal for someone who enjoys community engagement, event planning, and working in a collaborative nonprofit environment.

PRIMARY RESPONSIBILITIES

Support the planning and execution of Main Street Gardnerville events, which may include:

• Third Thursday Wine Walks
• We Run This Town 5k run series
• Annual Coffin Races and Fall Festival
• Día De Los Muertos Festival
• Main Street Mondays
• I Scream for Main Street – Volunteer Recruitment
• Candy Cane Main – Shop Main Street

Responsibilities Include:

• Coordinating event vendors and applications
• Assisting with event logistics, maps, and supplies
• Communicating with vendors and participants
• Assisting with event registration systems
• Providing on-site event support and coordination

VOLUNTEER COORDINATION:

Recruit and manage volunteers for events and community projects.

Responsibilities Include:

• Recruiting Volunteers through outreach and community networks
• Maintaining a volunteer contact list and database
• Scheduling volunteers for events and projects
• Communicating event needs and volunteer assignments
• Tracking volunteer participation and hours

EVENT OPERATIONS SUPPORT

Assist with administrative and operational tasks related to events and programs.

Examples Include:

• Monitoring event registration and applications
• Assisting with event promotion through social media and newsletters
• Coordinating event materials, signage, and equipment
• Supporting Main Street Gardnerville committees and initiatives as needed.

DESIRED SKILLS AND QUALIFICATIONS

• Strong Organizational and communication skills
• Ability to manage multiple tasks and event timelines
• Experience with event planning, community programs, or non-profit work preferred
• Comfortable communicating with volunteers, vendors, and community partners
• Familiarity with social media and basic online platforms
• Familiarity with Canva and/ or Adobe Illustrator
• Positive, outgoing personality with strong teamwork skills

MUST BE ABLE TO WORK OCCASIONAL EVENINGS AND WEEKENDS.

WHY WORK FOR MAIN STREET GARDNERVILLE?

Main Street Gardnerville is a nationally accredited Main Street program dedicated to preserving the historic charm and economic vitality of downtown Gardnerville. Our signature events and programs bring thousands of visitors downtown each year while supporting local businesses and celebrating our community’s heritage.

This position offers the opportunity to play a meaningful role in shaping the events and experiences that make downtown Gardnerville a vibrant place to live, work, and visit.

Submit cover letter and resume to: [email protected]