Business Services Assistant

Paul, Weiss, Rifkind, Wharton & Garrison LLP is a prestigious law firm offering an exciting entry-level opportunity as a Business Services Assistant. The role involves supporting various administrative and operational functions, contributing to high-profile projects, and gaining insights into the legal industry through hands-on experience and training. Responsibilities Deliver outstanding client service to both internal and external clients Welcome and assist clients and manage incoming client phone calls Heavy email management via MS Outlook Arrange appointments and meetings (including virtual platforms such as Zoom and MS Teams) and maintain attorney calendars Process Conflict Check Requests and New Business Memos and manage the scanning, printing, and photocopying of documents Reserve conference rooms, coordinate car services, and manage travel arrangements Update attorney time entries, contacts, and marketing initiatives in relevant databases Create and revise documents using MS Word, Excel and PowerPoint, and other use of various software, as needed Prepare and submit expense reports and vendor invoices using Chrome River Support overflow work across both Legal and Business Professionals teams and special multi-month projects as needed with individual Business Professionals teams Skills A Bachelor's Degree is required Proficiency in the Microsoft Office suite required Strong verbal and written communication capabilities, with a keen focus on detail and customer service Must be a professional, proactive, and energetic team player Exceptionally well-organized and detail oriented Ability to manage multiple projects within a deadline-driven environment Capable of acting with a sense of urgency when necessary and willing to work overtime, including weekends and holidays, potentially on short notice Ability to cultivate and maintain professional working relationships with attorneys and business professionals Benefits Competitive compensation and benefits packages Company Overview Paul, Weiss, Rifkind, Wharton & Garrison LLP is a global law firm of more than 1,500 lawyers focused on helping clients navigate their most complex legal and business challenges. It was founded in 1875, and is headquartered in New York, NY, US, with a workforce of 1001-5000 employees. Its website is Company H1B Sponsorship Paul, Weiss, Rifkind, Wharton & Garrison LLP has a track record of offering H1B sponsorships, with 4 in 2026, 95 in 2025, 53 in 2024, 26 in 2023, 30 in 2022, 19 in 2021, 20 in 2020. Please note that this does not guarantee sponsorship for this specific role.