Business Development and Proposal Assistant

Department: Marketing/Communications About Us: Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. The Business Development and Proposal Assistant - Litigation will provide administrative and operational support to the firm's litigation Business Development and Proposal teams across various offices. This role focuses on coordinating, managing data, and executing business development activities, including supporting the preparation of proposals and pitches that reinforce the firm's brand. The role offers a comprehensive introduction to business development across multiple practice groups within the Litigation department. The BD Assistant will interact with attorneys, directors of practice management, Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects. This is a remote position. Why Join Us? • Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. • Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. • Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. • Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Business Development and Proposal Assistant within our Marketing team, your responsibilities include but are not limited to: • Data Management: Maintain and manage data across the firm's Customer Relationship Management (CRM) system, pitch tracking, experience databases, and mailing lists to ensure information is current and easily accessible. • Proposal Support: Assist in the preparation and delivery of pitches, proposals, and RFP responses. Coordinate bio updates for attorneys and handle document signatures, print production, and proposal assembly. Conduct basic research and provide support with formatting and proofreading. • Meeting Coordination: Schedule meetings, prepare agendas, distribute materials, and track action items. • Event Logistics: Support coordination and logistics of client-facing events, webinars, sponsorships, and seminars in collaboration with the Events team. • Content Management: Update and maintain a library of marketing collateral, conduct research, and support formatting and proofreading tasks What We're Looking For: • Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. • Communication: Strong verbal and written communication abilities. • Detail Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Required Experience: The ability to work within established firm processes, learn firm-specific technologies, and proactively resolve complex issues is essential. Have a proven track record of successfully functioning in environments that require the engagement and buy-in of senior management or partners, as well as collaborating across different locations. Experience should include working with multi-location teams on initiatives that leverage centralized resources. Must possess excellent oral and written communicatio n skills, with the ability to listen, clarify, and share information effectively. Must be skilled at building strong working relationships and persuading and influencing a wide... For full info follow application link. Remote About the Company: BALLARD SPAHR LLP Apply tot his job