Business Affairs Administrator (Remote | Nonprofit)

Business Affairs Administrator Location: 100% Remote (U.S. based) Salary: $75K - $85K base Full-Time / Direct-Hire About the Organization We are a faith-based nonprofit organization devoted to helping people grow through meaningful service, community, and care. Our team combines professional excellence with a shared mission to make a lasting impact. About the Opportunity This position is central to keeping the organization’s legal, contractual, and operational processes running smoothly. The Business Affairs Administrator oversees contract workflows, maintains vendor and contractor compliance, and ensures that business practices align with legal, financial, and regulatory standards. This person works closely with Operations leadership, internal teams, and external legal and tax partners to support efficient, accurate, and compliant organizational operations. What You'll Do Contract Lifecycle Management • Prepare, review, route, and maintain a wide variety of agreements, including NDAs, MSAs, SOWs, licensing documents, and independent contractor contracts. • Build and manage a clear contract approval process to ensure timely execution. • Maintain a centralized system for storing and tracking all active agreements. • Monitor renewal timelines, obligations, and deadlines, and notify internal teams when action is required. Vendor & Contractor Support • Coordinate onboarding and compliance processes for vendors and independent contractors. • Collect, verify, and organize required documentation such as W-9s, insurance certificates, and executed agreements. • Partner with Finance and HR to ensure alignment between contract terms, payment schedules, and classification policies. • Assist with year-end documentation, including 1099 preparation. Business Affairs & Compliance • Provide administrative and project support to Operations leadership, including preparation for audits, board updates, and cross-departmental initiatives. • Collaborate with external legal and tax counsel to update templates, refine processes, and address risk-related questions. • Support adherence to IRS contractor classification standards and organizational policies. • Assist with annual registrations, compliance reporting, and insurance renewals. • Protect the confidentiality of financial, legal, and donor information at all times. Process Improvement • Contribute to the development and refinement of contract and compliance workflows. • Ensure consistency, accuracy, and clarity across all agreements and templates. • Partner with various teams to provide guidance and training on contract best practices. What We're Looking For • 5 years of experience in contract administration, legal operations, business affairs, or a related discipline • Strong grasp of contract language, compliance requirements, and operational processes • Strong organization, attention to detail, and follow-through across multiple concurrent deadlines • Proficiency with platforms like Google Workspace, Airtable, DocuSign, and contract management tools • Strong communication skills and the ability to work effectively with both internal and external stakeholders • Alignment with the organization’s mission and values Nice to have • Familiarity with IRS contractor classification rules and nonprofit regulatory considerations • Experience coordinating workflows with legal counsel or managing legal document systems • Comfortable working independently in a fully remote, fast-moving environment • A service-oriented mindset and a desire to support mission-centered work Benefits • Competitive base salary ($75K - $85K DOE) • Annual performance bonus (based on organizational performance) • 75% employer-paid health and wellness coverage • 403(b) retirement plan with 7% employer match • Very generous PTO • Two annual company rest weeks (around July 4 and between Christmas and New Years) • $2,500 annually for professional development • $2,000 annual for professional certifications • $5,250 annually for tuition reimbursement • $1,500 grant for a home office set-up, to be spent within the first year So, if you're interested in joining a faith-based start-up in the nonprofit space, with a mission and a vision to see lives changed, apply today! Apply tot his job