Bookkeeper for QuickBooks Online
Hi there! My name is Jonathan and i am looking for help for my wedding company!
We are seeking a detail-oriented and reliable bookkeeper who is proficient in QuickBooks to support our growing business. We also need help with some light administrative work: Ex. managing and organizing state filing for the different states that we work in, Online payroll adjustments and EIN requests and filing inside our payroll provider, Google Drive management of important company formation documents etc.
Please read: We manage wedding and event venues and we were started by a husband and wife team over 10 years ago. Since then we've grown to 10 locations across 4 states with employees in 9 states..and counting! There are a lot of moving parts. We are working on becoming more organized and want to be excellent when it comes to keeping our books and documents in the Drive across the company organized. This role will help our controller with that and work directly with the owners and members of the admin team.
We use Asana for project management, the Google Drive for document storage, Paylocity for our payroll provider, Quickbooks Online for our bookkeeping and accounting software, we do moderately/heavily use AI, and use Ramp for handling and organizing company expenses.
Core Responsibilities
Maintain accurate financial records and ensure all transactions are properly recorded and transactions matched across company cards and accounts
Manage accounts payable and accounts receivable
Reconcile bank and credit card statements on a regular basis
Process invoices, payments, and expense reports
Monitor cash flow and report any discrepancies or concerns
Maintain organized and up-to-date financial documentation
Assist with payroll processing and tracking (if applicable)
Prepare monthly financial reports (P&L, balance sheet, cash flow)
Support budgeting and forecasting efforts with controller
Ensure compliance with company policies and basic accounting standards
Day-to-Day Tasks
Enter and categorize transactions in QuickBooks
Match deposits and payments to invoices
Follow up on outstanding invoices and financial documents
Review accounts for errors or inconsistencies
Communicate with team members regarding financial questions or needs
Assist with year-end prep and coordination with CPA/tax professional
Coordinate with controller for help with special projects
Qualifications
Proficiency in QuickBooks (Online preferred)
Experience using RAMP or similar software
Experience using Paylocity or other similar payroll software
Experience and proficiency using AI tools like Claude and Chat GPT
Prior bookkeeping or accounting experience (small/medium size business experience a plus)
Strong attention to detail and accuracy
Ability to work independently and manage time effectively
Need to be very organized and able to communicate well
Thorough understanding of accounting principles
Position Details
Location: Remote
Pay: $22–$25 per hour (based on experience)
Hours: 10–15 hours per week to start (potential to grow)
Flexible schedule - will discuss on interview
We are seeking a skilled bookkeeper proficient in QuickBooks Online to support our growing business. Responsibilities include managing financial records, performing bank reconciliations, and assisting with light administrative tasks. The ideal candidate will have experience in accounting and be able to work independently. This is a part-time role with a long-term engagement.
Apply tot his job
Apply To this Job
We are seeking a detail-oriented and reliable bookkeeper who is proficient in QuickBooks to support our growing business. We also need help with some light administrative work: Ex. managing and organizing state filing for the different states that we work in, Online payroll adjustments and EIN requests and filing inside our payroll provider, Google Drive management of important company formation documents etc.
Please read: We manage wedding and event venues and we were started by a husband and wife team over 10 years ago. Since then we've grown to 10 locations across 4 states with employees in 9 states..and counting! There are a lot of moving parts. We are working on becoming more organized and want to be excellent when it comes to keeping our books and documents in the Drive across the company organized. This role will help our controller with that and work directly with the owners and members of the admin team.
We use Asana for project management, the Google Drive for document storage, Paylocity for our payroll provider, Quickbooks Online for our bookkeeping and accounting software, we do moderately/heavily use AI, and use Ramp for handling and organizing company expenses.
Core Responsibilities
Maintain accurate financial records and ensure all transactions are properly recorded and transactions matched across company cards and accounts
Manage accounts payable and accounts receivable
Reconcile bank and credit card statements on a regular basis
Process invoices, payments, and expense reports
Monitor cash flow and report any discrepancies or concerns
Maintain organized and up-to-date financial documentation
Assist with payroll processing and tracking (if applicable)
Prepare monthly financial reports (P&L, balance sheet, cash flow)
Support budgeting and forecasting efforts with controller
Ensure compliance with company policies and basic accounting standards
Day-to-Day Tasks
Enter and categorize transactions in QuickBooks
Match deposits and payments to invoices
Follow up on outstanding invoices and financial documents
Review accounts for errors or inconsistencies
Communicate with team members regarding financial questions or needs
Assist with year-end prep and coordination with CPA/tax professional
Coordinate with controller for help with special projects
Qualifications
Proficiency in QuickBooks (Online preferred)
Experience using RAMP or similar software
Experience using Paylocity or other similar payroll software
Experience and proficiency using AI tools like Claude and Chat GPT
Prior bookkeeping or accounting experience (small/medium size business experience a plus)
Strong attention to detail and accuracy
Ability to work independently and manage time effectively
Need to be very organized and able to communicate well
Thorough understanding of accounting principles
Position Details
Location: Remote
Pay: $22–$25 per hour (based on experience)
Hours: 10–15 hours per week to start (potential to grow)
Flexible schedule - will discuss on interview
We are seeking a skilled bookkeeper proficient in QuickBooks Online to support our growing business. Responsibilities include managing financial records, performing bank reconciliations, and assisting with light administrative tasks. The ideal candidate will have experience in accounting and be able to work independently. This is a part-time role with a long-term engagement.
Apply tot his job
Apply To this Job