Billing Specialist

Kennedys is a growing international law firm seeking full-time Billing Specialists to join their US Finance team. The role involves generating and reviewing bills, collaborating with partners and attorneys to resolve billing issues, and ensuring compliance with client billing guidelines.ResponsibilitiesGenerate and review preliminary bills for assigned partners at the start of each billing cycleMonitor unbilled time and disbursements across both Bermuda and US Business Units to ensure timely and accurate billingCollaborate closely with partners, attorneys, and support staff to resolve billing issues and ensure invoices are complete and compliantPrepare and submit electronic invoices in LEDES format through client-specific e-billing platforms and/or send bills directly via email or PDFTrack the status of submitted invoices, identify rejections or reductions, and work proactively to resolve themEstablish and maintain relationships with client contacts, adjusters, and e-billing vendors to ensure all timekeepers, matters, and rates are current and accurateGenerate billing and status reports for management reviewDraft, finalize, and post invoices in the firm's billing systemProcess time and cost transfers, write-offs, and other billing adjustments as neededProvide assistance to the Collections team, partners, and clients regarding outstanding or short-paid invoicesReview billing materials to ensure compliance with client billing guidelines, fee arrangements, discounts, and rate agreementsCoordinate with the Financial Operations Database team to maintain accurate and up-to-date client billing information in accordance with firm and client requirementsRespond promptly and professionally to billing-related inquiries, escalating complex issues to the Billing Manager when necessaryEnsure permanent rate or billing edits are accurately updated in Elite 3ESkillsPrior legal billing and e-billing experienceStrong proficiency in Microsoft ExcelExperience supporting multi-office or cross-regional business units, preferably within a law firm environmentExcellent attention to detail and organizational skillsAbility to multitask and work effectively under pressure in a deadline-driven environmentFamiliarity with basic accounting principles, including Accounts ReceivableExperience with the Elite 3E Legal Billing System strongly preferredCompany OverviewEvery day we make a difference. It was founded in 1899, and is headquartered in London, England, GBR, with a workforce of 1001-5000 employees. Its website is http://kennedyslaw.com.



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