Billing Coordinator

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. They are seeking a Billing Coordinator to support all billing operations, ensuring accuracy and compliance with firm policies while communicating effectively with clients and staff. Responsibilities Supporting all billing operations of the firm Utilization of accounting and payables software programs to perform duties and responsibilities Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies Accurately and timely completing assignments Communicating with claims examiners and clients regarding billing inquiries Researching and responding to inquiries from attorneys and support staff Displaying a positive, high-energy attitude within our team environment Reviewing and editing pre-bills in response to attorney and support staff requests Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills) Creating, printing and verifying the accuracy of invoices prepared for clients Reviewing and verifying the accuracy of supporting documentation as required Assisting with obtaining information required for e-billing and liaising with e-billing coordinators Reviewing and analyzing rejected invoices and assisting with their resolution Recording and tracking of retainer funds as directed by attorney Processing write-offs per Firm policy Assistance with the creation and distribution of daily, weekly, monthly reports Assisting with year-end closing and reporting as required Assisting with special projects on various issues as needed Skills Aderant experience required Excellent verbal and written communication skills Excellent interpersonal and customer service skills Strong analytical, problem-solving and productivity skills Excellent time management skills and the ability to work flexible hours to meet deadlines Ability to function well in a high-paced environment with shifting priorities Ability to maintain confidentiality, and to exercise discretion and good judgment Proficiency in Microsoft Office applications Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries) Proficiency in basic accounting principles and the ability to perform mathematical functions College graduate with internship/work experience Knowledge of iManage document management software a plus, but not mandatory Knowledge of e-billing middleware sites is a plus, but not mandatory Knowledge of AS400 system is a plus, but not mandatory Benefits 401(k) retirement savings plan Medical Dental Vision Disability Life insurance 401k match Generous PTO plan Access to corporate discount plans and other benefits Company Overview Wilson Elser is the preeminent defense litigation firm in the United States. It was founded in 1978, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is