Associate Project Coordinator

AC Disaster Consulting (ACDC) offers full-spectrum emergency management services to public and private clients. Our experienced professionals have been a part of the growth and modernization of emergency management for nearly 30 years, proudly supporting programs for some of the most challenging natural disasters and catastrophic events under our mission of staying competent, caring, and connected.MISSIONDriven by compassion. Defined by expertise. Strengthened by collaboration. We empower communities to improve disaster outcomes and build lasting resilience.VISIONIn the true spirit of emergency management – ACDC seeks to solve crises, both for the communities and individuals affected by disasters as well as for the clients we serve. Our team brings a whole community approach, compassionate guidance and decades of hands-on experience to best embody our core values: competent, caring, and connected.The position will be guided by ACDC’s Corporate Values Platform in all activities.Position Summary:Job Title: Associate Project Coordinator Full Time or Part Time: Full TimeExempt/Non-Exempt: Non-ExemptTemporary/Seasonal/Regular: RegularHourly/Salary: HourlyCompensation: $21.65- $31.25/hourTravel/Location: The position is primarily remote, with required availability for deployment, varying locations in accordance with client/project needs.Benefits Summary:Medical, Vision, and Dental Insurance Short-Term Disability/Voluntary Long-Term Disability 401(k) Account with Company Match Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals Paid Parental Leave Training and Professional Development Opportunities Wellness Benefits/Allowance Corporate Computer Time off to Volunteer Cell Phone Allowance Mission of Role/Position Summary:The Associate Project Coordinator (Associate PC) is responsible for coordinating projects across all ACDC Divisions while ensuring Project Management Office (PMO) standards, systems, and frameworks are consistently applied. This role supports Project Managers throughout the project lifecycle and plays a critical role in compliance, quality assurance, project health monitoring, and continuous improvement initiatives across the organization.Tasks, Duties, and Responsibilities:Reasonable accommodation will be made to enable individuals with disabilities to perform the following essential functions:Project Coordination & PMO ComplianceCoordinate projects across all Divisions, enforcing PM framework compliance metrics, including: Project hand-off, kick-off, and close-out meetingsPreparation and distribution of required project materialsContract compliance monitoringBudget tracking and invoice reviewAdditional PM framework requirements as identifiedFacilitate routine Project Manager check-ins to assess and address overall project health, including budget, scope, schedule, engagement, staffing resources, and qualityProject Systems & TrackingAdminister ACDC’s project and business management systems (e.g., Productive) throughout all project phasesMonitor project health and mitigate risks using PM systems, including: Resource allocationsProject and budget setupStatus reports, dashboards, and updatesSupport 50% billable project work as a project resource, with allocation type varying based on project needsQuality & Client SupportSupport quality assurance initiatives through: Client-facing support and engagementCapturing quarterly or as-needed client feedbackFacilitating mid-incident hotwash sessions and close-out retrospectivesEnsure documentation accuracy, completeness, and adherence to PMO quality standardsPMO Development & Continuous ImprovementBuild, maintain, and coordinate PMO libraries, tools, templates, and processes across systemsOversee document version control and ensure repository standards are followedTrain Project Managers and relevant Divisions on PMO updates, tools, and processesLead or support process mapping and continuous improvement initiatives contributing to the growth and maturation of ACDC’s PMOBring creativity, technical skill, and subject matter expertise to the development and integration of project management practices Knowledge, Skills, and Abilities: Clear working knowledge of PMI principles with 1–2 years of professional applicationStrong understanding of PMO operations, project coordination, and project lifecycle managementExceptional problem-solving and critical decision-making abilitiesExcellent verbal and written communication skills, including the ability to present complex information to diverse audiencesMeticulous organizational and task management skillsDemonstrated ability to work effectively in complex, fast-paced, metrics-driven environmentsFlexibility to work across time zones; experience scheduling and coordinating between regionsCollaborative team-oriented mindset with enthusiasm for ACDC’s mission and valuesExpected Hours of Work:Schedule may vary. Work on evenings and weekends may be required. Dependability and punctuality are paramount.Travel Requirements:Up to 50% travel is expected for this position.Must be willing to travel and deploy to client sites for extended periods of time.Physical Demands:Mobility required on-site with clients.Sitting or standing for hours at a time.Ability to work at a computer for extended periods of time if needed.Ability to manipulate up to 15 lbs. repetitively throughout the day and as needed.Working Environment:Emergency management personnel may work in an office or home environment or be deployed to the field which may require working outdoors in adverse weather conditions.Work may be on-site with clients ex: EOC, hospital, debris sites or local government buildings.All AC Disaster Consulting (ACDC) positions are remote work site positions with the home location agreed upon at time of hire.If the remote work site locations change, ACDC Human Resources must be made aware, and leadership needs to approve any site changes for business registration and payroll tax purposes.