Assistant Property Manager - Remote
Assistant Property Manager - East Bay, CA
An Ideal Candidate
• You're resourceful. You know there's always an answer, and you pride yourself in finding it.
• You're discerning. You know the difference between what the owner wants and what the property needs.
• You don't just manage. You protect. You protect the long game from short-term thinking. You protect the asset from the owner's blind spots.
• You take pride in the dollars saved and the value added. You know what a property is worth, and what it could be worth.
• You're trusted. You're the person they call. And the reason it doesn't happen often.
Responsibilities
Relationships & Communication
• Own all owner relationships: Build rapport, anticipate needs, and address issues before they become requests. Respond to all communications promptly and lead with solutions
• Maintain productive tenant relationships through proactive communication, renewal management, and confident handling of difficult conversations
Financial Management
• Review property financials regularly to ensure adequate operating cash and reserves
• Prepare annual budgets and monitor actuals to keep expenses on track
• Review and approve operating expenses per company policy
• Assist in determining CAM expenses, review CAM reconciliations, and field tenant CAM questions
Projects & Capital Work
• Bid, negotiate, and present recommendations for tenant improvements, repairs, and renovations
• Oversee approved construction projects from kickoff to closeout; on scope, on budget, on time
• Troubleshoot operational issues, identify improvement opportunities, and bring recommendations to management
Leasing & Compliance
• Interpret and apply commercial lease terms, CAM language, and lease calculations with precision
• Support the leasing team and brokers through negotiations, including tenant improvement scoping and costing
• Enforce lease compliance and manage delinquency
Property Operations
• Conduct regular property visits and inspections to verify maintenance standards and confirm building systems are fully functional
• Field after-hours emergency calls and coordinate vendor dispatch with the Operations team
• Ensure work orders are completed and property conditions are documented accurately
Requirements and Qualifications
• 2-5 years of commercial property management experience.
• Reliable Transportation and a valid Driver's License.
• Working knowledge and understanding of operating costs, budgeting and related expense control preferred.
Benefits
At Windsor, we are committed to the well-being of our staff.
- Federal Holidays: We observe the 11 Federal Holidays and close our office.
- Vacation PTO: There are 15 earned days of vacation PTO in your first year, stepping up to 20 days thereafter.
- Sick PTO: We have our standard 5 sick PTO days per year.
- Windsor Days PTO: Between the Federal Holidays, Vacation PTO, and Sick Days, you will have 31 guaranteed days of vacation per year for your first year, increasing to 36 days in your second year. This does not include Windsor days. We may also observe Windsor days, which are days we close the office early. For example, a half day on the day before Thanksgiving, a half day on Christmas Eve, a half day on New Year's Eve, etc. However, Windsor Days are not guaranteed to be offered on an annual basis. The offering of Windsor Days depends on the needs of the business!
- Medical & HRA Card: We offer our team a medical plan and an HRA Card! Those who enroll in our medical plan will get Windsor's coverage for their first $4,300 (if participating as an individual) or first $8,600 (if participating as a family).
- Vision and Dental: We offer our team a vision and dental plan!
- 401k Plan: We offer a 401k plan with company matching via Guideline. Your contributions vest immediately, and Windsor will match 100% of the first 3% of your salary and 50% of the next 2% of your salary (so if you contribute 5%, Windsor matches 4% of your salary).
- FSA Dependent: We offer an FSA Dependent care that you can choose to participate in up to the federal maximum of $7,500.
- FSA Medical: We offer an FSA Medical care that you can choose to participate in up to the federal maximum of $3,400.
- Life Insurance: Employer-sponsored life and LTD plans are available, including a level with guaranteed coverage. You pay the premiums if you participate but it is done on a pre-tax basis.
- Long Term Disability: Benefit Amount: 60% of pre-disability monthly earnings up to $10,000 per month.
- Benefits Consultant: We are partnered with Cavignac, so our team has a Benefits advisor!
$85,000 - $115,000 a year
The compensation for this role is commensurate with the cost of living in the Bay Area and will be adjusted based on the applicant's experience and the market rates in their location.
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An Ideal Candidate
• You're resourceful. You know there's always an answer, and you pride yourself in finding it.
• You're discerning. You know the difference between what the owner wants and what the property needs.
• You don't just manage. You protect. You protect the long game from short-term thinking. You protect the asset from the owner's blind spots.
• You take pride in the dollars saved and the value added. You know what a property is worth, and what it could be worth.
• You're trusted. You're the person they call. And the reason it doesn't happen often.
Responsibilities
Relationships & Communication
• Own all owner relationships: Build rapport, anticipate needs, and address issues before they become requests. Respond to all communications promptly and lead with solutions
• Maintain productive tenant relationships through proactive communication, renewal management, and confident handling of difficult conversations
Financial Management
• Review property financials regularly to ensure adequate operating cash and reserves
• Prepare annual budgets and monitor actuals to keep expenses on track
• Review and approve operating expenses per company policy
• Assist in determining CAM expenses, review CAM reconciliations, and field tenant CAM questions
Projects & Capital Work
• Bid, negotiate, and present recommendations for tenant improvements, repairs, and renovations
• Oversee approved construction projects from kickoff to closeout; on scope, on budget, on time
• Troubleshoot operational issues, identify improvement opportunities, and bring recommendations to management
Leasing & Compliance
• Interpret and apply commercial lease terms, CAM language, and lease calculations with precision
• Support the leasing team and brokers through negotiations, including tenant improvement scoping and costing
• Enforce lease compliance and manage delinquency
Property Operations
• Conduct regular property visits and inspections to verify maintenance standards and confirm building systems are fully functional
• Field after-hours emergency calls and coordinate vendor dispatch with the Operations team
• Ensure work orders are completed and property conditions are documented accurately
Requirements and Qualifications
• 2-5 years of commercial property management experience.
• Reliable Transportation and a valid Driver's License.
• Working knowledge and understanding of operating costs, budgeting and related expense control preferred.
Benefits
At Windsor, we are committed to the well-being of our staff.
- Federal Holidays: We observe the 11 Federal Holidays and close our office.
- Vacation PTO: There are 15 earned days of vacation PTO in your first year, stepping up to 20 days thereafter.
- Sick PTO: We have our standard 5 sick PTO days per year.
- Windsor Days PTO: Between the Federal Holidays, Vacation PTO, and Sick Days, you will have 31 guaranteed days of vacation per year for your first year, increasing to 36 days in your second year. This does not include Windsor days. We may also observe Windsor days, which are days we close the office early. For example, a half day on the day before Thanksgiving, a half day on Christmas Eve, a half day on New Year's Eve, etc. However, Windsor Days are not guaranteed to be offered on an annual basis. The offering of Windsor Days depends on the needs of the business!
- Medical & HRA Card: We offer our team a medical plan and an HRA Card! Those who enroll in our medical plan will get Windsor's coverage for their first $4,300 (if participating as an individual) or first $8,600 (if participating as a family).
- Vision and Dental: We offer our team a vision and dental plan!
- 401k Plan: We offer a 401k plan with company matching via Guideline. Your contributions vest immediately, and Windsor will match 100% of the first 3% of your salary and 50% of the next 2% of your salary (so if you contribute 5%, Windsor matches 4% of your salary).
- FSA Dependent: We offer an FSA Dependent care that you can choose to participate in up to the federal maximum of $7,500.
- FSA Medical: We offer an FSA Medical care that you can choose to participate in up to the federal maximum of $3,400.
- Life Insurance: Employer-sponsored life and LTD plans are available, including a level with guaranteed coverage. You pay the premiums if you participate but it is done on a pre-tax basis.
- Long Term Disability: Benefit Amount: 60% of pre-disability monthly earnings up to $10,000 per month.
- Benefits Consultant: We are partnered with Cavignac, so our team has a Benefits advisor!
$85,000 - $115,000 a year
The compensation for this role is commensurate with the cost of living in the Bay Area and will be adjusted based on the applicant's experience and the market rates in their location.
Apply tot his job
Apply To this Job