Assistant II, Music Office Assistant - Librarian job at Yavapai College in Prescott, AZ
Title: Assistant II, Music Office Assistant/Librarian (Part-time)
Location: Prescott, AZ United States
Salary
$18.00 - $25.00 Hourly
Job Type
Casual Part Time (Less than 20 hours/week)
Job Number
2026-00122
Department
Vocal
Job Description:
While working in the music department, perform routine entry level duties to include:
Music Office Assistant:
Computer skills in Microsoft Office, FileMaker Pro, and email
Perform receptionist duties such as filing, answering phones, office equipment and supplies, and providing information to the public
Assist with bulk mailings, picking up music mail from the division office, and distributing it
Assist Division Administrative Assistant with private & applied music room scheduling and appointments and other general requests such as creation of flyer's, obtaining program information on soloists and creation of press releases before concerts and events
Music Librarian:
Check sheet music in and out to faculty and well as enter new sheet music into the database
Maintain the music library (concert tapes, DVDs's and programs) and inventory them into FileMaker Pro database as well as assign library numbers
Put music into instrumentation order and complete instrumentation sheet, distribute sheet music into folders for each ensemble
Collect Repertory Checkout forms from all ensemble members and then collect music from ensemble folders at end of each performance
Other duties as assigned.
Knowledge and experience in music related field and music libraries (cataloging)
Ability to lift music and musical folders weighing as much as ten pounds
Awareness of and compliance with music copyright law
Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties
Advanced background and experience in music library administration
Work experience in a community college/higher education environment
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to handle, or feel. The employee is occasionally required to sit, stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to heat, wet, and/or humid conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; toxic or caustic chemicals; outside weather conditions; extreme cold and extreme heat. The noise level in the work environment is usually moderate and ear protection is provided for noisy activities such as post pounding, and using equipment.
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Location: Prescott, AZ United States
Salary
$18.00 - $25.00 Hourly
Job Type
Casual Part Time (Less than 20 hours/week)
Job Number
2026-00122
Department
Vocal
Job Description:
While working in the music department, perform routine entry level duties to include:
Music Office Assistant:
Computer skills in Microsoft Office, FileMaker Pro, and email
Perform receptionist duties such as filing, answering phones, office equipment and supplies, and providing information to the public
Assist with bulk mailings, picking up music mail from the division office, and distributing it
Assist Division Administrative Assistant with private & applied music room scheduling and appointments and other general requests such as creation of flyer's, obtaining program information on soloists and creation of press releases before concerts and events
Music Librarian:
Check sheet music in and out to faculty and well as enter new sheet music into the database
Maintain the music library (concert tapes, DVDs's and programs) and inventory them into FileMaker Pro database as well as assign library numbers
Put music into instrumentation order and complete instrumentation sheet, distribute sheet music into folders for each ensemble
Collect Repertory Checkout forms from all ensemble members and then collect music from ensemble folders at end of each performance
Other duties as assigned.
Knowledge and experience in music related field and music libraries (cataloging)
Ability to lift music and musical folders weighing as much as ten pounds
Awareness of and compliance with music copyright law
Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties
Advanced background and experience in music library administration
Work experience in a community college/higher education environment
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to handle, or feel. The employee is occasionally required to sit, stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to heat, wet, and/or humid conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; toxic or caustic chemicals; outside weather conditions; extreme cold and extreme heat. The noise level in the work environment is usually moderate and ear protection is provided for noisy activities such as post pounding, and using equipment.
Apply tot his job
Apply To this Job