Administrator

Key Details Job Title: Administrator Hours: 8:30am to 5:00pm Monday to Friday Role Type: Temporary Contract: 3 Month FTC Location: Shap Road, Kendal, LA9 6RU Principal Accountabilities: Data Entry & System Maintenance Accurately input and maintain data across procurement and fleet management systems Update supplier records, including company names, addresses, and bank details Ensure all system data is current, consistent, and compliant with internal standards Procurement Administration Raise purchase orders (POs) in line with company procedures Receipt POs upon delivery confirmation, ensuring accurate matching of goods/services Maintain organised records of all procurement transactions Shipping & Logistics Support Prepare, create, and file shipping documentation (eg. Commercial invoices & packing slips) Support the booking of vehicles and transport arrangements as directed by the Procurement Manager Fleet & Spreadsheet Management Update and maintain fleet spreadsheets, ensuring vehicle data is accurate and up to date Track bookings, availability, and utilisation data where required Document Control & Filing Maintain structured and accessible digital and/or physical filing systems Ensure all procurement and shipping documents are stored in line with company policies Support audit readiness by ensuring documentation is complete and traceable Skills and Knowledge required: Strong administrative and organisational skills, with excellent attention to detail Confident using computer systems and databases; able to learn new systems quickly Experience working with spreadsheets (e.g. data entry, basic formulas, maintaining structured datasets Good communication skills, with the ability to liaise effectively with internal teams and external suppliers Ability to work accurately and efficiently when handling repetitive or high-volume administrative tasks Good time-management skills, able to prioritise tasks and meet deadlines High level of accuracy and commitment to maintaining data integrity and confidentiality Comfortable working independently as well as part of a team Understanding of procurement or logistics processes is beneficial but not essential #TEAMUKAfricaCaspian