Administrative Employee-Field
Job Description:
Provide general administrative assistance to the construction and warehouse teams, including scheduling meetings, answering phones, and handling correspondence.
Prepare and maintain records, reports, and spreadsheets related to warehouse and construction activities.
Assist in the preparation of project documents such as contracts, purchase orders, and change orders.
Inventory and Procurement:
Coordinate inventory tracking and ensure proper documentation of incoming and outgoing materials.
Manage procurement paperwork, including tracking purchase orders, delivery schedules, and inventory levels.
Work closely with the procurement team to ensure timely and accurate ordering of supplies.
Scheduling and Coordination:
Assist in scheduling meetings, project timelines, and deliveries for construction projects and warehouse operations.
Coordinate with contractors, vendors, and delivery services to ensure efficient movement of materials.
Maintain construction and warehouse calendars, ensuring project milestones are met.
Document Management:
Organize and maintain project files, safety documentation, inspection reports, and other compliance paperwork.
Ensure all permits, licenses, and other regulatory paperwork are up to date and properly filed.
Maintain employee timecards and assist with payroll documentation for warehouse and construction staff.
Communication and Liaison:
Act as the primary point of contact between office staff, field teams, and external partners.
Assist in preparing presentations, memos, and reports for management and other stakeholders.
Facilitate clear communication between construction/warehouse teams and company management.
Compliance and Safety:
Assist in ensuring compliance with safety regulations and company policies.
Maintain records of safety trainings, certifications, and inspections.
Assist in organizing safety meetings and preparing safety reports.
True Up is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Apply To This Job
Provide general administrative assistance to the construction and warehouse teams, including scheduling meetings, answering phones, and handling correspondence.
Prepare and maintain records, reports, and spreadsheets related to warehouse and construction activities.
Assist in the preparation of project documents such as contracts, purchase orders, and change orders.
Inventory and Procurement:
Coordinate inventory tracking and ensure proper documentation of incoming and outgoing materials.
Manage procurement paperwork, including tracking purchase orders, delivery schedules, and inventory levels.
Work closely with the procurement team to ensure timely and accurate ordering of supplies.
Scheduling and Coordination:
Assist in scheduling meetings, project timelines, and deliveries for construction projects and warehouse operations.
Coordinate with contractors, vendors, and delivery services to ensure efficient movement of materials.
Maintain construction and warehouse calendars, ensuring project milestones are met.
Document Management:
Organize and maintain project files, safety documentation, inspection reports, and other compliance paperwork.
Ensure all permits, licenses, and other regulatory paperwork are up to date and properly filed.
Maintain employee timecards and assist with payroll documentation for warehouse and construction staff.
Communication and Liaison:
Act as the primary point of contact between office staff, field teams, and external partners.
Assist in preparing presentations, memos, and reports for management and other stakeholders.
Facilitate clear communication between construction/warehouse teams and company management.
Compliance and Safety:
Assist in ensuring compliance with safety regulations and company policies.
Maintain records of safety trainings, certifications, and inspections.
Assist in organizing safety meetings and preparing safety reports.
True Up is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Apply To This Job