Administrative Coordinator, Union Square & Co.

Hachette Book Group is a leading book publisher, and they are seeking a highly organized self-starter to assist the SVP/Publisher of Union Square & Co. The role involves providing administrative support, coordinating seasonal planning meetings, and managing communications across various teams.ResponsibilitiesProvide administrative support to the Publisher, including scheduling, travel arrangements, and expense managementCoordinate seasonal planning meetings (Launch, Strategy, Sales Conference), including timelines, materials, and follow-upsPartner with Editorial, Marketing, Design, and Sales to compile seasonal title lists and ensure metadata accuracyManage creation and distribution of sales and catalog materials, including Edelweiss submissions and digital assetsOversee production of sales materials (e.g., galleys, F&Gs) and coordinate print quantities and distributionTrack deadlines and follow up on missing assets across teamsPrepare presentations, meeting materials, and company-wide communicationsSkills1–3 years of relevant experience. Previous administrative experience supporting a senior executive preferredStrong organizational skills and attention to detailAbility to manage multiple projects simultaneously in a fast-paced environmentUnderstand the need to maintain highly confidential informationExcellent inter-personal, oral and written communication skillsProficiency in Microsoft Office; publishing systems experience a plusAbility to adapt to changing needs in a fast-paced environment and evolving industryBenefitsMedicalDentalVisionBasic and supplemental lifeShort-term and long-term disabilityAccidental death and dismembermentCritical illnessHospital indemnityLong-term careHealth and dependent care FSACommuter benefit planEmployee assistance programTuition reimbursementTravel assistance401(k)Discretionary bonus programPTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)Group discounts on auto and home insurance and legal servicesCompany OverviewHachette Book Group is a US trade publisher. It was founded in 2006, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is http://www.hachettebookgroup.com.Company H1B SponsorshipHachette Book Group has a track record of offering H1B sponsorships, with 1 in 2025, 4 in 2023, 2 in 2022, 1 in 2021, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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