Administrative Coordinator

Gilead Sciences is dedicated to curing cancer through innovative treatments. The Administrative Coordinator will provide vital administrative support for the US Multiple Myeloma and In-Line Brand Marketing leads, as well as the CIAO lead, facilitating operations within the marketing organization. Responsibilities Provide administrative support, including calendar management, expenses, and travel Partner with US Marketing and CIAO leadership to support meetings and activities Manage business calendar(s) collaborating with peers on forward planning initiatives Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes Coordinate registrations for conferences, symposia, and local / international congresses Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, photo library, etc Manage purchase orders, invoice tracking, and budget-related tasks Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks Manage general inquiries and route questions to appropriate resources Always maintain confidentiality Skills Bachelor's Degree and 0+ years of office administrative experience OR Associate degree and 2+ years of office administrative experience OR High School Degree and 3+ years of office administrative experience 2 years of office administrative experience Knowledge of pharmaceutical processes and systems Strong attention to detail and is organized with a systematic approach Ability to prioritize information and meetings on behalf of team members / senior leadership Proven administration experience within a fast-paced international organization Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom) Willingness to help and learn with a team player mentality Ability to work in a field of uncertainty and ambiguity Benefits Discretionary annual bonus Discretionary stock-based long-term incentives (eligibility may vary based on role) Paid time off Company-sponsored medical, dental, vision, and life insurance plans Company Overview Gilead Sciences is a biopharmaceutical company that discovers, develops, manufactures and commercializes therapies for critical diseases. It was founded in 1987, and is headquartered in Foster City, California, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship Gilead Sciences has a track record of offering H1B sponsorships, with 27 in 2026, 267 in 2025, 241 in 2024, 222 in 2023, 208 in 2022, 235 in 2021, 187 in 2020. Please note that this does not guarantee sponsorship for this specific role.