Administrative Associate

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, including tasks such as expense reports, time entry, and calendar management. Responsibilities Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge) Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc Utilize appropriate logs and/or tracking software for all administrative support work Ensure that job tickets are properly filled out before beginning work Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle Communicate with team members, lead, supervisor or client on job or deadline issues Meet contracted deadlines for accepting, completing, and delivering all work Troubleshoot basic equipment problems Interact with clients over the phone, via video or electronically Prioritize workflow Performs Quality Assurance on own work and work of others Answer telephone, emails, and place service calls when needed Adhere to Williams Lea policies in addition to client site policies Use equipment and supplies in a cost-efficient manner Skills High school diploma or equivalent education Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills Basic knowledge of Microsoft Office suite Familiar with other software programs for providing administrative support Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results Excellent organizational skills Ability to meet deadlines and complete all projects in a timely manner Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion Ability to exercise good judgment to make decisions that conform to business needs and policy Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level Ability to maintain professional composure when working with immediate deadlines Ability to work both independently and collaboratively as part of a team Ability to work in a fast-paced environment Ability to communicate professionally both verbally and in writing Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions Must be self-motivated with a positive attitude Proven customer service skills are required to create, maintain, and enhance customer relationships Benefits Medical Dental Vision coverage Paid time off Disability insurance 401(k) with company match Life insurance Other voluntary supplemental insurance coverages Parental leave Adoption assistance Tuition assistance Employer/partner discounts Company Overview RRD provides a complete portfolio of marketing, packaging, print and business services to the world’s most respected brands, including 92% of the Fortune 100. It was founded in 1864, and is headquartered in Chicago, Illinois, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship RRD has a track record of offering H1B sponsorships, with 2 in 2024, 16 in 2023, 14 in 2022, 6 in 2021, 14 in 2020. Please note that this does not guarantee sponsorship for this specific role.