Administrative Assistants

University of Utah Health Research is seeking an Administrative Assistant in the Department of Pediatrics. This position will provide front desk support and perform various administrative duties to ensure smooth office operations and assist in departmental activities.ResponsibilitiesServes as a welcoming and respectful first point of contact for patients and staffResolves or directs inquiries from visitors, staff, and facultyMaintains confidentiality and tactProcess payment requests, travel reimbursements, campus orders, purchase orders, and other transactions in compliance with University and Department policiesTrack financial expenses, reconcile supporting documents for accuracy, and ensure timely entry into the Pediatrics financial databaseAssist with ongoing financial tracking, reporting, and basic budget support for department operationsCollect, compile, and maintain monthly operational and clinical tracking data from various systemsPrepare summaries and provide accurate data for department operations, quality improvement initiatives, and leadership decision-makingStay current with University, Department, and Division policies and procedures; assist with their implementation and ensure consistent adherenceSupport compliance needs related to CME, credentialing, academic activity reporting, and clinical documentation requirementsProvide back-up support to administrative counterparts within the Department of Pediatrics to ensure workflow continuity across divisions as neededParticipate in shared administrative projects across the Department, supporting initiatives based on shifting operational needsPerform other duties as assignedDemonstrate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new software applicationsExhibit excellent oral and written communication skills, strong proofreading and editing capabilities, and professional etiquetteMaintain exceptional organization, prioritization skills, accuracy, and attention to detail while managing multiple tasks and deadlinesWork effectively with minimal supervision, take directions from multiple supervisors, maintain flexibility, and contribute positively to team culture and division operationsSkills1 year of higher education can be substituted for 1 year of directly related work experienceAdministrative Assistants, I: Requires little to no related experienceAdministrative Assistants, II: Requires at least 1 year of related experienceAdministrative Assistants, III: Requires 3+ years of related experienceDemonstrate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new software applicationsExhibit excellent oral and written communication skills, strong proofreading and editing capabilities, and professional etiquetteMaintain exceptional organization, prioritization skills, accuracy, and attention to detail while managing multiple tasks and deadlinesWork effectively with minimal supervision, take directions from multiple supervisors, maintain flexibility, and contribute positively to team culture and division operationsThis position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of workAssociate's degree in business or equivalencyThree years full-time administrative experienceDemonstrated human relation and effective communication skillsBenefitsExcellent health care coverage at affordable rates (see the Summary Comparison for more information)14.2% retirement contributionsGenerous paid leave time11 paid Holidays per year50% tuition reduction for employees, spouses, and dependent childrenFlex spending accountsUniversity provided basic employee life insurance coverage equal to a salary of up to $25,000Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.Free transit on most UTA servicesEmployee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travelProfessional development opportunitiesCompany OverviewAt University of Utah Health, our world-class researchers work together to tackle some of the toughest problems in health and medicine. It was founded in undefined, and is headquartered in Salt Lake City, Utah, US, with a workforce of 5001-10000 employees. Its website is https://uofuhealth.utah.edu/research.