Administrative Assistant/Data Entry Specialist
About the position
The Administrative Assistant/Data Entry Specialist at IUP Research Institute is responsible for managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities. The position also involves providing administrative support to the Executive Director and the team as needed.
Responsibilities
Β Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
,
Β Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
,
Β Serve as the primary point of contact for help desk requests, resolving challenges and errors.
,
Β Assist with the award close-out process and ensure timely updates in the grants management system.
,
Β Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
,
Β Take corrective action in the system as instructed by the Executive Director.
,
Β Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
,
Β Develop and facilitate workshops and training on the grants management and funding search systems.
,
Β Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
,
Β Perform data entry in the financial system and provide administrative support to the Controller.
,
Β Provide administrative support to the Executive Director and colleagues as needed.
,
Β Manage university office communications and updates, including IT and email distribution.
,
Β Update the RI website as directed and perform general office support tasks.
,
Β Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.
Requirements
Β Strong understanding of technology and data management systems.
,
Β Ability to work independently and collaboratively within a team.
,
Β Experience with data entry and administrative support tasks.
Nice-to-haves
Β Experience with grants management systems or financial systems.
,
Β Familiarity with workshop development and training facilitation.
Benefits
Β 401(k)
,
Β Dental insurance
,
Β Health insurance
,
Β Paid time off
,
Β Vision insurance
Apply Now
The Administrative Assistant/Data Entry Specialist at IUP Research Institute is responsible for managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities. The position also involves providing administrative support to the Executive Director and the team as needed.
Responsibilities
Β Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
,
Β Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
,
Β Serve as the primary point of contact for help desk requests, resolving challenges and errors.
,
Β Assist with the award close-out process and ensure timely updates in the grants management system.
,
Β Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
,
Β Take corrective action in the system as instructed by the Executive Director.
,
Β Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
,
Β Develop and facilitate workshops and training on the grants management and funding search systems.
,
Β Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
,
Β Perform data entry in the financial system and provide administrative support to the Controller.
,
Β Provide administrative support to the Executive Director and colleagues as needed.
,
Β Manage university office communications and updates, including IT and email distribution.
,
Β Update the RI website as directed and perform general office support tasks.
,
Β Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.
Requirements
Β Strong understanding of technology and data management systems.
,
Β Ability to work independently and collaboratively within a team.
,
Β Experience with data entry and administrative support tasks.
Nice-to-haves
Β Experience with grants management systems or financial systems.
,
Β Familiarity with workshop development and training facilitation.
Benefits
Β 401(k)
,
Β Dental insurance
,
Β Health insurance
,
Β Paid time off
,
Β Vision insurance
Apply Now