Administrative Assistant, People and Culture

Transportation Investment Corporation (TI Corp) is a public crown corporation focused on delivering major infrastructure projects in British Columbia. The Administrative Assistant for People and Culture will provide a range of administrative support to enhance recruitment and selection processes, draft documentation, and maintain administrative systems while fostering a collaborative work environment. Responsibilities Provides administrative support in the recruitment and selection process by creating and maintaining competition files, posting positions, and coordinating hiring documentation and onboarding processes Drafts People and Culture documents including employment offers and agreements, correspondence, and other documentation Schedules recruitment meetings, phone screens, interviews, references checks, and many other meetings as required Composes, types, formats, proofreads, and edits a variety of documents and materials using desktop tools such as Word, Excel, PowerPoint, and Outlook Develops, implements, and maintains administrative systems, procedures and standards for correspondence, records management, and mail processing Screens incoming correspondence in the People and Culture general inbox, and responds or forwards to appropriate team member for their attention and/or response Coordinates administrative onboarding and offboarding processes of employees with MyHR, IT, Facilities, and Corporate Services Coordinates and books new employee orientation activities – monthly meet and greet, new employee email, 1:1 meetings for corporate staff etc Tracks employee lifecycle changes (new hires, position management, transfers, leaves, terminations) Monitors employee information (e.g., hire dates, probationary periods, temporary assignments, secondments, etc.) Supports in additional administrative tasks as assigned by the People and Culture team Skills Several years of experience providing administrative services in a confidential capacity or, an equivalent combination of education and experience HR experience is not required but would be considered an asset Knowledge of standard office policies, procedures and processes Keen willingness to learn, and demonstrates being proactive and is self motivated Excellent organizational skills Excellent attention to detail Ability to work well under pressure to meet deadlines Microsoft Office Product experience – Word, Excel, PowerPoint, Outlook Successful completion of security screening will be required as a condition of employment with TI Corp You must be legally authorized to work in Canada An offer of employment is conditional upon the completion of an acceptable current criminal record check Benefits Vacation starts at five weeks and with an additional one day per year of service to a maximum of six weeks. TI Corp is dedicated to professionally growing staff and building internal capacity, through mentorship, active succession planning, learning and development financial assistance, and membership dues. Extended health and dental benefits plus a $1000 Health Spending Account annually. We are part of the BC Public Sector Pension Plan – if you join us from other Public Service or Public Sector organizations who are part of this pension plan, your pension will continue seamlessly. Hybrid work arrangement with the ability to work from home two days a week following an orientation period. Top-up allowance for maternity and parental leave. Free travel insurance for full-time employees. Transit subsidy program. Company Overview Transportation Investment Corporation is a transportation related construction firm that deals with transportational projects. It was founded in 2008, and is headquartered in Vancouver, British Columbia, CAN, with a workforce of 201-500 employees. Its website is