Administrative Assistant I

Mass General Brigham is a not-for-profit organization that supports patient care, research, teaching, and community service. They are seeking an Administrative Assistant I to provide routine administrative and secretarial support with responsibilities that include scheduling, ordering supplies, and assisting with various projects under minimal supervision.ResponsibilitiesPerform administrative duties and provide routine administrative support under minimal supervision at a high proficiency levelProvides direct support to Administrator, PIsWork is highly complex, non-repetitive and often project orientedAbility to solve problems and determine best course of action with little directionAct as a lead, assign and prioritize workflow, troubleshooting issues, assist with training and orientation, and provide backup support for the SupervisorWork on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from SupervisorWork with other departments and institutions to facilitate cross-promotionSupport other document development activities including research publications, presentation materials and manuscripts, including creating bibliographies, sourcing curriculum vitaeComfortable and facile with learning new computer applicationsIntensely organized and detail orientedAble to do physical activity, such as carrying boxesAssist with training as neededAssist with special projects as directedOther duties, as assignedSkillsHigh School Diploma or Equivalent requiredAdministrative Assistant or Secretarial Experience 0-1 year preferredBasic understanding of office procedures including filing, copying, scanning, printing and faxingBasic Proficiency in MS OfficeAbility to use phone systemManaging one's own time and the time of othersStrong verbal & written communication skillsStrong customer service skillsStrong interpersonal, written and oral skillsAbility to use standard office equipmentPerform administrative duties and provide routine administrative support under minimal supervision at a high proficiency levelProvides direct support to Administrator, PIsWork is highly complex, non-repetitive and often project orientedAbility to solve problems and determine best course of action with little directionAct as a lead, assign and prioritize workflow, troubleshooting issues, assist with training and orientation, and provide backup support for the SupervisorWork on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from SupervisorWork with other departments and institutions to facilitate cross-promotionSupport other document development activities including research publications, presentation materials and manuscripts, including creating bibliographies, sourcing curriculum vitaeComfortable and facile with learning new computer applicationsIntensely organized and detail orientedAble to do physical activity, such as carrying boxesAssist with training as neededAssist with special projects as directedOther duties, as assignedBenefitsComprehensive benefitsCareer advancement opportunitiesDifferentialsPremiumsBonusesRecognition programs designed to celebrate your contributions and support your professional growthCompany OverviewMass General Brigham specializes in providing medical treatments and health diagnostics services. It was founded in 1994, and is headquartered in Somerville, Massachusetts, USA, with a workforce of 10001+ employees. Its website is https://www.massgeneralbrigham.org.Company H1B SponsorshipMass General Brigham has a track record of offering H1B sponsorships, with 77 in 2025, 61 in 2024, 93 in 2023, 70 in 2022, 80 in 2021, 29 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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