Administrative Assistant (Hybrid)

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions. They are seeking a detail-oriented and service-driven Administrative Assistant to support a growing group of investment bankers by managing expense reports, coordinating travel, and providing exceptional customer service. Responsibilities Process and review a high volume of expense reports with accuracy and care Provide responsive, friendly, solutions-focused phone and email support Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation Respond to last minute travel requests with speed, professionalism, and precision Serve as trusted point of contact for bankers, supporting their administrative needs with a focus on accuracy and customer service Collaborate cross-functionally to resolve issues and ensure a seamless experience for bankers Ensure compliance with internal policies and follow up on any discrepancies Identify opportunities for process improvement and enhance service quality Maintain confidentiality, professionalism, and a positive attitude in all interactions Skills Detail-oriented and organized, with a strong sense of follow-through Brings a positive, proactive mindset and a genuine desire to help others Communicates with warmth, clarity, and professionalism – always aiming to support, not just respond Comfortable managing multiple priorities in a fast-moving environment Maintains discretion, professionalism, and a client-first attitude Takes ownership, solves problems quickly, and looks for ways to improve processes Experience in customer service or administrative support in finance, banking, corporate support Familiarity with expense reporting tools such as Concur, SAP, or similar platforms Experience booking and managing domestic and international travel Prior experience supporting large teams or working in a fast paced environment Benefits Medical, dental, and vision coverage Paid time off Disability insurance 401(k) with company match Life insurance and other voluntary supplemental insurance coverages Parental leave Adoption assistance Tuition assistance Employer/partner discounts Company Overview RRD provides a complete portfolio of marketing, packaging, print and business services to the world’s most respected brands, including 92% of the Fortune 100. It was founded in 1864, and is headquartered in Chicago, Illinois, USA, with a workforce of 10001+ employees. Its website is https//www.rrd.com/. Company H1B Sponsorship RRD has a track record of offering H1B sponsorships, with 1 in 2026, 24 in 2025, 12 in 2024, 1 in 2020. Please note that this does not guarantee sponsorship for this specific role. Apply To This Job