Administrative Assistant (Full-time Temp) (80145)
Job DetailsJob Location: CA Fairfield Remote - Farifield, CA 94533Position Type: Full-TimeEducation Level: High School Diploma/GEDJob Shift: DayJob Category: Administrative & ClericalRate of Pay: $28.00 Per Hour
MHM Services, a Centurion company, is proud to be the provider of mental health services to the California Department of State Hospitals-Forensic Assertive Community Treatment Program (FACT). The FACT program is a statewide system that provides an unlocked, supervised living environment with 24-hour staffing. FACT's model of care is centralized services with a slow transition to community-based services. Services needed to support community reintegration include but are not limited to the following:
Forensic mental health treatment through individual and group therapy settings
Life skills training
Day socialization groups
Collateral contacts
Home visits
Substance abuse screenings
Psychiatric services
Case Management
Court reports
Psychological assessments
The Administrative Assistant is responsible for interacting with local courts, attorneys and state hospitals, managing phones, faxing, filing, typing memos/correspondence, ordering supplies and managing the schedules of FACT clients and staff assigned to the site.
Schedule: Full-time Temporary through August 7, 2026
Monday through Friday; 8:00am to 4:30pm or 9:00am to 5:30pm (can accommodate 30 or 40 hours per week)
Essential Duties/Responsibilities
Interacts with local courts and tracks court-related reports to ensure timely completion and submission.
Interacts with attorneys, parole agents and state hospitals related to FACT clients maintaining a positive, collaborative relationship.
Maintains current and accurate FACT client and staff contact information.
Maintains current credentialing files for FACT staff.
Maintains schedules for FACT staff assigned to the site.
Completes payroll process for FACT staff as required by the Company.
Manages site phones ensuring that FACT staff receive messages in a timely manner.
Tracks client-specific expenses to facilitate payment in a timely manner.
Maintains schedules for FACT clients.
Maintains individual FACT patient records as required by FACT policy and procedures.
Maintains Special Incident file, Urine Drug Screen Laboratory Test files, and FACT Client Criminal History Summaries files.
Orders and monitors inventory of office and programming supplies.
Ensures compliance with Company confidentiality policies, and Federal and State laws, regulations, and guidelines including HIPAA.
Other duties as assigned.
QualificationsQualifications
High school diploma.
Two years clerical experience.
Court experience preferred.
Mental health experience preferred.
Experienced in Word and Excel.
Ability to interact well with varied levels of management, clinical and administrative staff.
Must be able to pass a background investigation.
Active CPR certification preferred.
Must have valid California driver’s license; good driving record. Proof of current auto insurance and must meet insurability requirements of Company insurance carrier.
indmhm
MHM Services, a Centurion company, is proud to be the provider of mental health services to the California Department of State Hospitals-Forensic Assertive Community Treatment Program (FACT). The FACT program is a statewide system that provides an unlocked, supervised living environment with 24-hour staffing. FACT's model of care is centralized services with a slow transition to community-based services. Services needed to support community reintegration include but are not limited to the following:
Forensic mental health treatment through individual and group therapy settings
Life skills training
Day socialization groups
Collateral contacts
Home visits
Substance abuse screenings
Psychiatric services
Case Management
Court reports
Psychological assessments
The Administrative Assistant is responsible for interacting with local courts, attorneys and state hospitals, managing phones, faxing, filing, typing memos/correspondence, ordering supplies and managing the schedules of FACT clients and staff assigned to the site.
Schedule: Full-time Temporary through August 7, 2026
Monday through Friday; 8:00am to 4:30pm or 9:00am to 5:30pm (can accommodate 30 or 40 hours per week)
Essential Duties/Responsibilities
Interacts with local courts and tracks court-related reports to ensure timely completion and submission.
Interacts with attorneys, parole agents and state hospitals related to FACT clients maintaining a positive, collaborative relationship.
Maintains current and accurate FACT client and staff contact information.
Maintains current credentialing files for FACT staff.
Maintains schedules for FACT staff assigned to the site.
Completes payroll process for FACT staff as required by the Company.
Manages site phones ensuring that FACT staff receive messages in a timely manner.
Tracks client-specific expenses to facilitate payment in a timely manner.
Maintains schedules for FACT clients.
Maintains individual FACT patient records as required by FACT policy and procedures.
Maintains Special Incident file, Urine Drug Screen Laboratory Test files, and FACT Client Criminal History Summaries files.
Orders and monitors inventory of office and programming supplies.
Ensures compliance with Company confidentiality policies, and Federal and State laws, regulations, and guidelines including HIPAA.
Other duties as assigned.
QualificationsQualifications
High school diploma.
Two years clerical experience.
Court experience preferred.
Mental health experience preferred.
Experienced in Word and Excel.
Ability to interact well with varied levels of management, clinical and administrative staff.
Must be able to pass a background investigation.
Active CPR certification preferred.
Must have valid California driver’s license; good driving record. Proof of current auto insurance and must meet insurability requirements of Company insurance carrier.
indmhm