Administrative Assistant

Starbrite Therapeutic Equestrian Center is seeking a highly organized Administrative Assistant & Event Coordinator to support donor engagement and fundraising events. This role is essential in managing donor relationships, coordinating impactful events, and providing operational support to the nonprofit organization. Responsibilities Maintain accurate donor records, gifts, and acknowledgments in the donor CRM Support donor engagement through reporting, follow-up, tours, and communications Assist with gathering donor data for newsletters, mailings, and event invitations Uphold confidentiality and integrity in all donor and organizational records Lead and delegate the planning, coordination, and execution of all major fundraising events Schedule and lead event meetings; track action items and follow-through Secure vendors and sponsorships; obtain quotes and manage event logistics Collaborate with staff, board members, and volunteers to ensure event success Track event budgets and assist with post-event evaluation and improvement Assist with grants, reports, and organizational data tracking Support marketing efforts with stories, photos, newsletters, and donor recognition Coordinate internal communication between staff, board, and volunteers Help organize contracts, vendor agreements, and fundraising documentation Assist leadership with presentations, community outreach, and strategic initiatives Skills Maintain accurate donor records, gifts, and acknowledgments in the donor CRM Support donor engagement through reporting, follow-up, tours, and communications Assist with gathering donor data for newsletters, mailings, and event invitations Uphold confidentiality and integrity in all donor and organizational records Lead and delegate the planning, coordination, and execution of all major fundraising events Schedule and lead event meetings; track action items and follow-through Secure vendors and sponsorships; obtain quotes and manage event logistics Collaborate with staff, board members, and volunteers to ensure event success Track event budgets and assist with post-event evaluation and improvement Assist with grants, reports, and organizational data tracking Support marketing efforts with stories, photos, newsletters, and donor recognition Coordinate internal communication between staff, board, and volunteers Help organize contracts, vendor agreements, and fundraising documentation Assist leadership with presentations, community outreach, and strategic initiatives Experience in administration, event coordination, donor relations, or nonprofit work Strong organizational, communication, and time-management skills Comfort using CRM systems, email platforms, and basic office software Ability to manage multiple priorities with accuracy and follow-through Commitment to Starbrite's Christ-centered mission Professional, detail-oriented, and relational Strong interpersonal skills with donors, volunteers, and staff Positive, flexible, and collaborative team member Experience in nonprofit or faith-based organizations Familiarity with donor databases (Salesforce, Funraise, or similar) Benefits Generous PTO provided per organizational policy Company Overview Starbrite is a service organization that utilizes equine assisted activities to spread the Love of Christ by empowering youth, adults, and veterans with a variety of needs and abilities. It was founded in 2020, and is headquartered in Whitehouse, Texas, US, with a workforce of 2-10 employees. Its website is