Administrative Assistant

Job Posting Start Date 02-21-2024 Job Posting End Date 04-06-2024 Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that... enables our people to push the limits of innovation to make great products that create value and improve people's lives. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary. Job Summary To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in Austin, TX. Reporting to the Sr. Director of Operations, the Administrative Assistant is responsible for performing clerical functions and confidential administrative support, relieving management of routine administrative activities. What a typical day looks like: Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes and may initiate routine or non-routine correspondence and memoranda. Handles details of a highly confidential and critical nature. Organizes and maintains file system, and files correspondence and other records. Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures. Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours. Arranges and coordinates travel schedules and reservations and coordinates related arrangements. Conducts research, and compiles and types statistical reports. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists. Operates a personal computer and uses appropriate software packages as needed. Prepares outgoing mail and correspondence, including e-mail and faxes. Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance. Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations. Prepares reports and presentations as required. May prepare material for board meetings. May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification. May maintain time and attendance records for the department's personnel. The experience we’re looking to add to our team: Completion of high school, vocational training, or equivalent with experience in the use of computer applications 5 years of general administrative experience. Experience supporting an office of 20 people Basic arithmetic skills. Use of the following tools may be required: Office Skills: typing, telephones, office software to include, word processing, spreadsheets, presentation packages and database systems. ability to type accurately Demonstrates advanced functional skills which may be used to conduct on-the-job training and/or lead/guide other employees. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. What you’ll receive for the great work you provide: Full range of medical benefits, dental, vision Life Insurance Matching 401K PTO Tuition Reimbursement Employee discounts at local retailers CR29 AA01 Job Category Administration Relocation: Not eligible Is Sponsorship Available? No Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We celebrate diversity and do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [email protected] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first). Through the collective strength of 170,000 team members across 30 countries and responsible, sustainable operations, Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. We welcome people of all backgrounds. A career with Flex offers the opportunity to make a difference, invest in your growth, and build great products for our customers that improve people’s lives. Together, let’s create the extraordinary! Join our talent community to learn more about job opportunities, company news and events. Get Started

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