Administrative Assistant

Cozen O'Connor is a rapidly growing law firm known for its commitment to action and tangible results. They are seeking an enthusiastic Administrative Assistant who will perform extensive multi-tasking, manage communication, and provide organizational support within the firm.ResponsibilitiesAnswer incoming calls, transfer and/or take messagesResponsible for hospitality services including greeting guests, reserving officesServe as a point of contact for internal/external inquiries and direct them appropriatelyMonitor and respond to emails as needed and appropriateAssist with closing files per department protocol upon file conclusionOrganize and maintain both physical and digital filing systems for easy retrievalMaintain, input, and update contacts in the firm’s client databaseTrack, compile, organize, and submit expense reimbursements and vendor invoices into the firm’s finance database (Chrome River)Maintain calendars, schedule appointments, and coordinate all details for client/guest meetings, including breakfasts, lunches, and dinnersAssist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbersOrganize office events such as celebration lunches, including ordering food and confirming dates/attendeesTracking and ordering standard office and kitchen suppliesCoordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mailAssist with duplicating requests and creating labels, binders as neededCommunicate with building re: requests for maintenance and work orders; follow up required to be sure tickets are completedAssist with entering attorneys and lobbyists timeAssist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondenceOther administrative projects as assignedSkillsOffice/Clerical Administrative experience is requiredExperience with data management using Chrome River and iManage with advanced level experience in Word and OutlookAbility to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervisionExcellent communication skillsAbility to work autonomously or in a team environmentWork well under pressure and strict deadlinesCompany OverviewCozen O'Connor is a full-service firm with nationally recognized practices in litigation, business law, and government relations. It was founded in 1970, and is headquartered in Philadelphia, Pennsylvania, USA, with a workforce of 1001-5000 employees. Its website is https://www.cozen.com.



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