Administrative Assistant

Colliers is one of Canada’s leading commercial real estate services firms, dedicated to accelerating success for their people, clients, and communities. The Administrative Assistant role involves managing the lead Advisor's communications, organizing team meetings, and improving workflow processes to enhance productivity. Responsibilities Manage and organize the lead Advisor's email, coordinate team meetings, booking calls with clients, understanding priorities Maintain the team's database, tracking prospect and business opportunities Identify and implement processes to improve workflow, organization, and communication Organize and manage listing pipelines Answer standard phone calls and emails on behalf of the lead advisor, forwarding any urgent messages in a timely manner Assist with coordinating quarterly market update calls (in person, or online) Prepare expense reports and review submitted reports when required Meet with Advisor daily to discuss upcoming events, meetings, and logistics Plan for travel and meetings, tracking invoices Write & distribute email correspondence, memos, letters, and forms Other duties as required Skills Relevant years of experience required to perform the role 1 to 3 years of experience Ability to communicate clearly and concisely Ability to deliver excellent customer service at all levels of the organization and with external partners CRE experience / background to perform the role Advanced skills in Microsoft Office applications (MS Word, Excel, and PowerPoint) InDesign experience a plus Knowledge of real estate terminology an asset Benefits Innovative projects Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact. Career growth Advance your career and achieve your goals with industry-leading training and development programs. Competitive benefits & compensation Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being. Collaborative culture Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work. Diversity, Equity & Inclusion Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Global network Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Company Overview Colliers International operates as a global real estate specialist and investment management company. It was founded in 1976, and is headquartered in Toronto, Ontario, CAN, with a workforce of 10001+ employees. Its website is