Administrative Assistant

NBCUniversal is one of the world's leading media and entertainment companies, creating and distributing world-class content. The Administrative Assistant will provide administrative support to the SVP of Global Media Operations, managing schedules, coordinating meetings, and handling various office tasks. Responsibilities Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader Demonstrates leadership to maintain credibility and trust with management staff Determining the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings Manages complex schedule and coordinates meetings with internal and external parties across multiple time zones utilizing multiple calendars, and anticipating problems and conflicts in advance Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines, track expenses and follow-up in timely manner Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports Participating in meetings, take notes and disseminate information to relevant stakeholders Responsible for drafting and editing correspondence Managing special projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team Performing other duties as assigned Skills Prior professional experience in an administrative support role High School diploma or GED required Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader with minimal error Ability to work with and maintain confidential information Expertise in Microsoft Office programs including Outlook, Word, Excel and Teams Advanced knowledge of PowerPoint a plus Solid interpersonal skills, including a professional phone manner, email etiquette and in-person presence Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs Ability to understand priorities and adjust meetings and content appropriately Knowledge of all basic office equipment required Prior experience supporting a leader working across different time zones A self-starter who is organized with strong decision-making capability, ability to follow through without supervision Adaptable to various competing demands and demonstrate the highest level of customer service and response Superior organizational and administrative skills with the ability to multi-task and prioritize work Forward looking thinker, who actively seeks opportunities and proposes solutions High degree of professionalism and the ability to interface well with internal stakeholders Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas Must be able to maintain department business with the utmost confidentiality Excellent organizational, analytical, and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail Highly resourceful team-player, with the ability to also be extremely effective independently Benefits Medical, dental and vision insurance 401(k) Paid leave Tuition reimbursement A variety of other discounts and perks Company Overview NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast. It was founded in 1912, and is headquartered in New York, New York, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship NBCUniversal has a track record of offering H1B sponsorships, with 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.