Administrative Assistant

Dudek is a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments. They are seeking an energetic, detail-oriented, and motivated individual to join their team as an HR Administrative Assistant, providing administrative and operational support to the Human Resources team. Responsibilities Provide administrative and operational support to the Human Resources team Maintain employee files and update HR databases under supervision Enter and track employee data (Annual Harassment Training, Performance Reviews, policy rollouts, etc.) Prepare offboarding paperwork and support onboarding activities, including updating orientation materials and assisting onsite staff Respond to routine employee inquiries or direct them to appropriate HR staff Generate HR reports and compliance-related documentation Maintain digital and physical labor law postings File, scan, and organize confidential HR documents while maintaining strict confidentiality of employee information Coordinate HR team and office events (staff lunches, birthdays, anniversaries, etc.) Perform general administrative duties including data entry, emailing, scheduling, and document preparation Support general office administration tasks such as ordering supplies, receiving and distributing mail, and shipping packages Assist with project-related tasks and HR initiatives as needed Identify opportunities to improve HR processes and administrative efficiency Skills High School Diploma or equivalent Minimum of 1–2 years of experience providing administrative support in a mid-size company Strong organizational skills and attention to detail Ability to handle sensitive and confidential information with discretion Proficiency in Microsoft Office (Word, Excel, Outlook) Strong written and verbal communication skills Must possess a valid driver's license and active personal automobile liability insurance by the first day of employment Associate's or Bachelor's degree in Human Resources, Business Administration, or related field Previous experience in an HR support role Familiarity with HRIS systems and employee database management Experience supporting onboarding and offboarding processes Experience coordinating employee engagement or office events Company Overview Dudek is an environmental and engineering consulting firm providing services to client's projects. It was founded in 1980, and is headquartered in Encinitas, California, USA, with a workforce of 501-1000 employees. Its website is