Administrative Assistant

NBCUniversal is one of the world's leading media and entertainment companies. The Administrative Assistant will perform a broad range of activities for two HR executives, providing administrative support including calendar management, meeting planning, and day-to-day office support as needed. Responsibilities Provide administrative support to the SVP for Global HR Ops & Data Analytics and the SVP for Global Rewards & Global Mobility including travel arrangements, answering phones, maintaining calendars, expenses, etc. This includes creative comprehensive and detailed itineraries Schedule meetings, maintain distribution list, shared drives, etc Handle general office and administrative tasks; assist other members of the department; provide back up for co-workers Provide and assist with maintenance requests and upkeep of pantry room and office floor Manage complex schedule and coordinate meetings with internal and external parties utilizing multiple calendars; determine importance of meeting requests and schedule accordingly Plan and implement logistics for meetings and events, including room reservations and technology set-up, preparation of agendas, communicating/following up with attendees Handle correspondence including typing and drafting letters, memos and business documents Assist with the creation of presentation materials for senior executives Order and maintain subscriptions and supplies Track department budget expenses including processing invoices, monthly reconciliation, maintaining invoice log, and follow- up Maintain and update departmental org charts Manage special projects as designated, specifically dealing with administrative and coordination matters Skills Bachelor's degree 1+ year of administrative experience demonstrating proficiency in Microsoft Excel, Outlook, and PowerPoint Exceptional follow-through and attention to detail Extremely flexible, highly organized, and able to easily shift priorities Ability to quickly and accurately answer employee questions Ability and willingness to take on the administrative duties, heavy workflow processing "Customer service" minded professional Exceptional communication skills, with the professional savvy of communicating at all levels Benefits Medical, dental and vision insurance 401(k) Paid leave Tuition reimbursement A variety of other discounts and perks Company Overview NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast. It was founded in 1912, and is headquartered in New York, New York, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship NBCUniversal has a track record of offering H1B sponsorships, with 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.